Shipping & Receiving / Mail Clerk

DEFINITION

To perform a variety of duties in support of the college materials processing function including the receipt, storage, issuance and inventory of materials, supplies, tools and equipment; and to process the mail including distribution of incoming and outgoing mail.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Supervisor, Shipping & Receiving/Fleet Exercises no supervision.

ESSENTIAL AND OTHER IMPORTANT FUNCTION STATEMENTS

- Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

Receive, stock, and issue materials and supplies; verify incoming shipments for appropriate quantity and quality. Inventory supplies and materials; report replacement needs; assist in annual inventory. Pick up the mail from the post office; sort and deliver mail to various college departments; collect and deliver inter-office mail; prepare outgoing mail with appropriate postage; prepare and package items for outgoing shipments. Maintain files; compile records of supply transactions; input and retrieve data from various systems such as Colleague and Softdocs. Deliver incoming materials, supplies and equipment to appropriate college departments; travel to various facilities as necessary including the Burgaw Center, North Campus, and Surf City. Process invoices, and purchase orders ensuring appropriate approvals are obtained; requisition and purchase a variety of supplies via a college issued P-Card. Operate various equipment including a forklift, postage machine, bar code scanner, name plate engraver, computer, and office machines; unload, lift and carry materials and supplies as necessary. Process fleet vehicles for college use.

Other Important Functions:

Handle incoming and outgoing hazardous materials. Maintain warehouse in a clean and orderly manner. Collect locked bank bags from the Burgaw Center, North Campus, and Surf City and deliver to business office Perform related duties and responsibilities as required. Work with the Equipment Inventory Coordinator Work at North Campus on an as needed basis.

QUALIFICATIONS

Knowledge of:

Modern warehousing procedures. Inventory procedures and forms. Laws and standard operating procedures regarding the processing of U.S. mail and inter-department mail. Basic principles and procedures of record keeping and basic accounting skills. Modern office procedures, methods and computer equipment. Safe work practices. Basic mathematical principles.

Ability to:

Understand and apply U. S. postal regulations concerning all classes of mail. Organize, stock and issue supplies and equipment. Prepare and maintain Material Safety Data Sheets (MSDS). Maintain accurate records. Operate various equipment including a forklift. Operate a computer and maintain computerized records. Perform simple arithmetic computations. Understand and follow oral and written instructions. Understand and apply Department of Transportation regulations for shipping merchandise including hazardous materials. Maintain effective audio-visual discrimination and perception needed for: making observations communicating with others reading and writing examining incoming materials and supplies and outgoing packages operating assigned equipment. Maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following: walking, standing or sitting for extended periods of time lifting, stooping, climbing, bending and carrying materials work outside in extreme weather conditions operating assigned equipment. Maintain mental capacity that allows the capability of making sound decisions.

Ability to:

Communicate clearly and concisely. Establish and maintain effective working relationships with those contacted in the course of work. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education:

High School Diploma or equivalent

Experience:

Two years warehouse or delivery experience

Preferred:

Experience processing various classes of USPS mail is preferred. License or Certificate Possession of, or ability to obtain, an appropriate, valid driver's license. Possession of, or ability to obtain, an appropriate certification to operate forklift. Special Instructions to

Applicants :

This position

REQUIRES UNOFFICIAL TRANSCRIPTS AND/OR TRAINING CERTIFICATIONS

be submitted in addition to the application. Please have these documents ready to upload when applying. Successful candidates are required to submit official transcripts for all degrees obtained, prior to hire date/first day of work. If highest level of education is a High School diploma or equivalent, proof of completion is required. Successful candidates who have obtained their education outside of the US and its territories must have their academic degree(s) validated, at their own expense, by an outside credential evaluation service as equivalent to the Baccalaureate or Master's degree conferred by a regionally accredited college or university in the United States.