Mail Processing Manager (In-Training Option)

Mail Processing Manager Camp Murray, WA The Washington Military Department is seeking a highly organized and detail-oriented Mail Processing Manager to oversee daily mailroom operations. This role is responsible for ensuring the accurate, timely, and secure handling of incoming and outgoing mail and packages, while maintaining efficient mailroom operations. This role is essential to maintaining the smooth and efficient flow of communication and deliveries within our organization. The Mail Processing Manager reports to the Finance Division Administrative Assistant 4 and is responsible for overseeing all incoming and outgoing mail operations, ensuring accuracy, timeliness, and security while supporting mailroom operations.

In-Training Option:

This in-training position offers a career path and on-the-job training and allows you to progress to achieve the goal class of Mail Processing Manager. This is a civilian position and does not require military service affiliation. About the Washington Military Department Protecting people is our passion. At the Washington Military Department, we combine our unique talents to create safer communities and ensure our neighbors and loved ones can recover from whatever emergency might arise. Our agency unites civilian employees with members of the Washington National Guard, creating a team that is deeply committed to public service. We go home at night knowing that our day-to-day work supports activities that truly make a difference. Whether that's partnering with our communities to prepare for a disaster, leading an emergency response, hiring top-notch talent or supporting at-risk kids at our Washington Youth ChalleNGe Academy

• the Washington Military Department seeks to safeguard our way of life and those that call Washington home.

To learn more about the Washington Military Department, visit: www.mil.wa.gov In addition to job fulfillment, the Washington Military Department offers an excellent benefits package which includes exceptional health care coverage, a retirement savings plan and job training opportunities. Manage the mail receipt and delivery functions for the Washington Military Department. Receive, sort and distribute incoming mail. Handle receipt of controlled mail, classified documents, and sensitive item transfers in accordance with US Postal regulations, Army or Air Force regulations, and/or Department of Defense regulations. Operate a state motor vehicle to collect and deliver mail and mail items on and around Camp Murray, to include Joint Base Lewis-McChord. Oversee a high-volume mail processing operation. Develop and maintain mailroom operating procedures for mail services, distribution methods and mail processing. Ensure mail delivery on Camp Murray has an established workflow, schedule priorities, and log appropriate mail records, and documentation for delivery of mail. Monitor and account for postal expenditures by both state and federal activities. Ensure mail processing costs are appropriately distributed to applicable accounts and are maintained within annual budget guidelines. Provide administrative support to the Finance Division. Serve as backup to the Administrative Assistant 4, as needed. Create and update forms and documents. Prepare reports and analyze data. Order and track supplies/inventory.

REQUIRED QUALIFICATIONS

At the Mail Processing Driver level

• Pay Range 38 ($3,417
• $4,542/month): High School Diploma or GED, and One year of experience sorting and distributing mail. A valid unrestricted motor vehicle license (other than corrective lenses) is required. At the Mail Processing Manager level
• Pay Range 44 ($3,925
• $5,271/month): High School Diploma or GED, and Two years of experience in a mail production environment, warehouse distribution facility, or similar type of work.

A valid unrestricted motor vehicle license (other than corrective lenses) is required.

DESIRED QUALIFICATIONS

Knowledge of:

United States Postal Services regulations, mail classes and services, and operating procedures. Design, operation, and maintenance of mail machines and equipment. Skills, Abilities, and Competencies to: Collect, sort, and deliver mail (regular, campus, bulk, registered, certified, parcel post, etc.). Use moving/loading equipment such as hand trucks, dollies, mail carts, etc. Utilize and maintain mail equipment, such as postage software, postage meters, addressing machines, folding machines, etc. Provide excellent customer service to both internal and external customers. Maintain the highest level of confidentiality at all times. Take action to meet the needs of others. Take action to learn and grow. Use Microsoft Office Suite (Word, Excel, Outlook, or similar software) to develop documents in support of program objectives.

Compensation:

Wage/salary depends on qualifications or rules of promotion.

CONDITIONS OF EMPLOYMENT

Background Investigation:

Must successfully complete the appropriate background checks required for employment and obtain/maintain a Department of Defense (DOD) Common Access Card (CAC) required to access DOD computer systems, campuses and facilities. Must be able to obtain/maintain a "SECRET" clearance. Must be willing to sign releases of information and shall not have access to any investigative materials and files. The processing of background checks can take up to six months post-employment. Failure to successfully pass a background check may be cause for termination.

Driver's License:

Valid to drive in the State of Washington. Must meet requirements of the REAL ID Act. This is required for base access and will be required upon hire.

Military Facility:

Willingness to work on a Military Controlled Access Installation. Camp Murray utilizes the Defense Biometric Identification System (DBIDS) for entry to the installation. Must meet access requirements / background check which can be found in the Camp Murray Access Requirements Policy (Unified Policy No. 18-01 ). This includes possession of an Enhanced Driver's License, or other REAL ID Compliant Identification.

Union Shop Provision:

This position is represented by the Washington Federation of State Employees (WFSE).

Work Hours :

The standard work schedule is Monday through Friday, 8 hours a day. The actual work hours will be established between the employee and supervisor and will start no earlier than 7:00am and end no later than 6:00pm.

Telework:

This position is not eligible for telework.

Emergency Assignment:

Upon activation of the State Emergency Operations Center (SEOC) or Joint Field Office (JFO), incumbent may be required to work in an alternate location with rotating shifts, including weekends and evenings, in a highly stressful and fast-paced environment.

Travel:

Requires the ability and willingness to independently travel throughout the state, sometimes overnight, to attend meetings/workshops and conduct Division business.

• HOW TO APPLY

• Applications for this recruitment will be accepted electronically via www.

careers.wa.gov. It is very important that the "Work Experience" and "Supplemental Questionnaire" portion of the application is completed in as much detail as possible. In order to be considered for this opportunity, please include the following with your online application: An attached Resume outlining your experience to date. An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role. Contact details for a minimum of three (3) professional references. Please include at least two (2) past/current supervisors, one peer and/or subordinate, if applicable. For each reference include the following:

Name Professional Title Working Relationship Daytime Phone Number Email Address NOTE:

This information may be entered in the "References" section of the online application or can be an attached document.

• A resume will not substitute for completing the "work experience" section of the application.

Incomplete applications may disqualify you from eligibility for the position. You must ensure all application areas, including supplemental questions, are completed in full. If you have questions about the application process or this recruitment, please email Mistina Venesky at mistina.venesky@mil.wa.gov

Technical Support :

Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues. The Washington Military Department is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities and/or limited English proficiency needing assistance in the application process, or those needing this job announcement in an alternative format may contact the Recruitment Section of State Human Resources at:

Email:

mistina.venesky@mil.wa.gov ,

Call:

(253) 512-7389, or 711