Fleet Administrator

Job Summary The Fleet Administrator plays a critical role in supporting fleet and maintenance operations by managing administrative workflows, financial processes, and system coordination. This position ensures accuracy, timeliness, and consistency across invoicing, vendor management, reporting, and operational procedures. The role enables leadership and Fleet Equipment Managers (FEMs) to focus on strategic priorities by improving efficiency, compliance, and process standardization Principal Duties and Responsibilities Manage end-to-end invoice workflows, including resolving invoices not entered into MSR and tracking invoices aging beyond seven days Ensure timely and accurate invoice processing and payment coordination Enter invoices into Samsara and maintain proper expense coding Coordinate maintenance-related pre-approvals between Samsara and MSR Set up vendors, complete credit applications, and maintain vendor records Manage inventory levels and coordinate ordering of supplies for facilities and FEMs Maintain schedules, records, and qualification data within Samsara Monitor tracker communication to ensure asset visibility and performance Assist with asset transfer processes and documentation Generate and monitor operational reports including audits, tracker compliance, and special projects Support development, documentation, and enforcement of Standard Operating Procedures (SOPs) Identify process improvement opportunities to enhance efficiency and accuracy Provide administrative coordination across fleet, maintenance, and finance teams Participate in project work as required Perform other duties as assigned Qualifications High School Diploma or equivalent (Associate or Bachelor's degree preferred) 2+ years of transportation, fleet, or administrative operations experience preferred Experience with fleet management systems (e.g., Samsara, MSR) strongly preferred Proficiency in Microsoft Office, especially Excel Strong organizational skills and attention to detail Ability to manage multiple priorities in a fast-paced environment Strong communication and problem-solving skills Basic understanding of supply chain and logistics operations The Company is an Equal Opportunity Employer. Please watch our welcome video below to learn more about UFP Industries! Click Here to Review Truck Driver Postings Wondering what the companies of UFP Industries are all about? We're successful. We've been around for more than 65 years, and we've been profitable every year since our founding. We work hard, and we know how to set and beat records. We're competitive. Our line of work is demanding, but you'll get back what you put in and have fun doing it. We're family. We care for each other and want to see each other succeed. We enjoy watching each other build great careers and take advantage of the many opportunities we have to advance. And that makes UFP Industries a great place to be. We work hard and smart. We learn and grow from each other, from experience, from trial and error, from success. We collaborate to maintain our competitive edge. And we do it all on a global scale.