Fleet Supervisor Department:

Fleet /

Maintenance Reports To:

Director of Fleet Maintenance Location:

Maryland Employment Type:

Full-Time Position Summary The Fleet Supervisor oversees the company's truck fleet, maintenance operations, fleet mechanics, and vehicle readiness day-to-day. This position ensures all trucks, trailers, equipment, and support vehicles are maintained safely, reliably, compliantly, and cost-effectively. The Fleet Supervisor leads fleet mechanics and coordinates preventive maintenance, inspections, repairs, breakdown response, parts, vendors, and vehicle scheduling. The supervisor is expected to maintain high standards for safety, workmanship, productivity, documentation, and accountability. Essential Responsibilities Fleet Operations Oversee the daily maintenance and readiness of all company trucks, trailers, roll-off equipment, and support vehicles. Ensure vehicles are available and properly maintained to meet operational demands. Monitor vehicle downtime and coordinate repairs to minimize lost production. Establish priorities for repairs based on safety, operational requirements, and urgency. Conduct daily fleet inspections and review vehicle condition reports. Track recurring mechanical problems and develop corrective action plans. Coordinate roadside repairs and emergency breakdown response. Preventive Maintenance Develop and maintain preventive maintenance schedules based on mileage, engine hours, manufacturer recommendations, and company requirements. Ensure PM services are completed on time and documented accurately. Verify that required inspections and maintenance are properly performed before vehicles return to service. Monitor tires, brakes, suspension, steering, driveline, hydraulics, electrical systems, engines, transmissions, and roll-off equipment. Maintain accurate maintenance histories for each vehicle. Shop Supervision Supervise fleet mechanics and support personnel. Assign daily work orders and prioritize shop workload. Monitor mechanic productivity, quality of work, and completion times. Inspect completed repairs to ensure proper artistry. Provide technical guidance and assistance when needed. Ensure mechanics follow established repair procedures and manufacturer specifications. Maintain a clean, organized, and safe shop environment. Enforce proper use and care of tools, equipment, and company property. Safety & Compliance Maintain strict compliance with company safety policies and applicable federal, state, and local regulations. Ensure vehicles are safe before being released to drivers. Ensure required inspections are completed, and deficiencies are corrected. Immediately remove unsafe equipment from service when necessary. Monitor compliance with DOT inspection and maintenance requirements. Ensure proper documentation of safety-related repairs and inspections. Promote a safety-first culture throughout the fleet department. Parts & Inventory Monitor parts inventory and ensure commonly needed parts are available. Approve or coordinate parts purchases within established company procedures. Work with vendors to obtain competitive pricing and timely delivery. Control parts usage and reduce unnecessary expenses. Ensure parts issued to work orders are accurately documented. Monitor warranty parts and warranty claims. Vendor & Outside Repair Management Coordinate outside repairs when work cannot or should not be completed in-house. Communicate with repair facilities, dealerships, tire vendors, and equipment suppliers. Review outside repair estimates before authorization. Verify invoices against completed work. Monitor vendor quality, pricing, and turnaround time. Driver Communication Maintain communication with drivers regarding vehicle defects and maintenance concerns. Ensure reported defects are evaluated promptly. Educate drivers on proper vehicle operation and basic preventive care. Address repeated driver-related equipment issues. Promote accurate and timely defect reporting. Documentation & Administration Maintain accurate records for: Preventive maintenance Repairs Inspections Work orders Parts Tires Outside repairs Warranty work Vehicle downtime Review maintenance costs and identify areas for improvement. Monitor fleet maintenance expenses against established budgets. Prepare maintenance reports for management. Maintain accurate records in the company's fleet-management and maintenance systems. Leadership & Employee Accountability The Fleet Supervisor is responsible for creating a professional, productive, and accountable shop environment.

Responsibilities include:

Conducting daily toolbox/shop meetings as needed. Setting clear expectations for mechanics. Training and developing employees. Providing coaching and corrective feedback. Conducting or assisting with employee performance evaluations. Addressing attendance, productivity, quality, and conduct issues. Recognizing employees for strong performance. Leading by example in safety, professionalism, and work ethic. Quality Standards The Fleet Supervisor is responsible for ensuring that repairs are completed correctly the first time.

The supervisor must:

Verify repairs before equipment is returned to service. Ensure proper torque procedures are followed. Ensure manufacturer specifications are followed. Verify proper installation of wheels, tires, brakes, suspension components, and other safety-critical components. Identify repeat repairs and determine root causes. Maintain high standards for artistry and cleanliness. Fleet Cost Control Monitor maintenance cost per truck and cost per mile. Identify excessive repair costs and recurring failures. Monitor tire costs and tire life. Reduce unnecessary downtime and outside repair expenses. Review repair-versus-replace decisions with management. Assist management with annual fleet maintenance budgets. Recommend equipment replacement when maintenance costs become excessive. Required Qualifications Minimum of 10 years of heavy-duty truck or fleet maintenance experience preferred. Previous supervisory experience in Fleet Maintenance is a must. Strong knowledge of heavy-duty trucks and diesel equipment. Experience with roll-off trucks and hydraulic systems preferred. Strong understanding of preventive maintenance programs. Knowledge of DOT inspection and maintenance requirements. Ability to diagnose mechanical, electrical, hydraulic, and pneumatic problems. Strong organizational and communication skills. Ability to prioritize multiple repairs and emergencies. Valid driver's license and acceptable driving record. Ability to work flexible hours when required by fleet emergencies. Preferred Qualifications CDL license. Experience with fleet management software. Experience managing a commercial truck maintenance facility. Experience with roll-off trucks, refuse equipment, or vocational trucks. Experience with hydraulic systems and PTO equipment. Experience managing maintenance budgets and vendors. Physical Requirements Ability to stand, walk, bend, kneel, climb, and work around heavy equipment. Ability to lift and carry materials and parts as required. Ability to work indoors and outdoors in varying weather conditions. Ability to safely work around operating trucks. Ability to use standard mechanic/shop tools when necessary. Performance Expectations The Fleet Supervisor will be measured on: Fleet availability and uptime Preventive maintenance completion rate Vehicle safety and inspection compliance Repair quality and first-time fix rate Vehicle downtime Tire performance and cost Parts and inventory control Mechanic productivity Shop cleanliness and organization Employee safety performance Maintenance records in Equipment 360 Driver satisfaction and response to maintenance concerns Authority The Fleet Supervisor has the authority to: Remove unsafe equipment from service. Assign and prioritize maintenance work. Approve repairs within established company limits. Coordinate emergency repairs. Recommend disciplinary action when appropriate. Recommend hiring, termination, promotion, or additional training of fleet personnel. Recommend equipment replacement and capital expenditures to management. Overall Objective The Fleet Supervisor's primary responsibility is to keep the company's fleet safe, reliable, compliant, and available for operation while controlling maintenance costs and developing a high-performing maintenance team. The Fleet Supervisor is expected to lead by example and foster a culture where safety, accountability, quality workmanship, productivity, and meaningful appreciation are part of everyday operations.

Job Type:

Full-time Pay:

From $85,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Experience:

Diesel engine repair: 5 years (Preferred) Mechanical knowledge: 5 years (Preferred)

Work Location:

In person