Fleet Maintenance Administrator

Description:

The Fleet Maintenance Administrator supports the day-to-day operations of the Northdale Fleet Maintenance Shop by managing administrative processes, maintaining accurate records, and being a support to a dynamic work environment. This role is essential to ensuring efficient workflow, accurate documentation, and timely support for maintenance activities.

Requirements:

Administrative & Data Entry Perform accurate data entry for maintenance records, work orders, and service histories Maintain and update fleet maintenance databases and tracking systems Process and manage work orders from creation through completion Assist in preparing reports related to fleet maintenance activities Work Order & Invoicing Management Create, track, and close work orders in a timely manner Review and process vendor invoices for accuracy and completeness Maintain organized records of all invoices and maintenance documentation Parts & Logistics Support Serve as a parts runner by picking up and delivering parts as needed Track inventory levels and assist with ordering parts and supplies Ensure proper documentation and labeling of parts and materials Asset & Equipment Coordination Assist with moving fleet assets to correct locations within or between facilities Maintain accurate inventory and location tracking of fleet units and equipment Coordinate with maintenance staff to ensure equipment readiness Communication & Coordination Communicate effectively with technicians, supervisors, vendors, and other departments Provide timely updates on work order status and administrative tasks Support a collaborative and organized work environment Qualifications High school diploma or equivalent required Minimum of 2 years of administrative experience, preferably in a maintenance or fleet environment preferred Skills & Competencies Excellent communication skills (written and verbal) Strong organizational and time management abilities High attention to detail and accuracy Proficient computer skills, including data entry and use of Microsoft Office or similar systems Ability to multitask and work in a fast-paced environment where change is inevitable Basic understanding of maintenance operations for a diesel fleet shop (preferred but not required)