Warehouse Coordinator - Physical Plant

Hiring Department The University of Texas Permian Basin's Physical Plant welcomes applications for the position of Warehouse Coordinator Salary Range $44,919.00 depending on qualifications Essential Functions The Warehouse Coordinator oversees daily warehouse operations for the Physical Plant by managing inventory, coordinating supply distribution, and supporting the timely availability of tools, equipment, and materials needed for campus operations. This position works closely with maintenance, facilities, and Physical Plant staff to ensure materials are received, organized, documented, and distributed efficiently. The role supports safe and effective campus operations through accurate inventory control, strong organization, clear communication, and consistent attention to warehouse procedures, safety standards, and service needs. Inventory Management 1. Maintain accurate records of all warehouse inventory, including tools, materials, and supplies. 2. Conduct regular inventory counts and reconcile discrepancies. 3. Ensure proper storage, labeling, and organization of items to maximize efficiency. Material Handling and Distribution 1. Receive, inspect, and record incoming shipments for accuracy and quality. 2. Coordinate the timely distribution of materials and supplies to physical plant staff. 3. Manage and fulfill material requests and work orders using the university's inventory system. Procurement and Vendor Coordination 1. Assist with ordering materials and supplies to maintain optimal inventory levels. 2. Work with vendors to schedule deliveries, resolve issues, and ensure timely receipt of goods. Safety and Compliance 1. Maintain a clean, safe, and organized warehouse environment. 2. Ensure compliance with university policies, OSHA standards, and other applicable safety regulations. 3. Oversee the proper handling and storage of hazardous materials, if applicable. Equipment Management 1. Oversee the proper handling and storage of hazardous materials, if applicable. 2. Coordinate repairs, calibration, or replacement of damaged tools and equipment. Documentation and Reporting 1. Maintain accurate records of inventory, purchases, and warehouse activities. 2. Generate reports on inventory levels, usage trends, and purchasing needs as required. Collaboration and Communication 1. Work closely with facilities supervisors and staff to anticipate material needs for maintenance and construction projects. 2. Provide support for special projects, emergencies, and seasonal demands. 3. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor. Required Qualifications 1. High school diploma or equivalent. 2. Minimum of two (2) years of experience in warehouse, logistics, or inventory management. 3. Proficiency with inventory management software and Microsoft Office Suite. Preferred Qualifications 1. Experience in logistics or supply chain management. 2. Experience in a facilities/physical plant setting. 3. Forklift certification. Additional Information Required Application Materials 1. Cover Letter 2. Résumé 3. List of References 4. Transcripts (Preferred) 5. Letters of Recommendation (Preferred) Conditions of Employment 1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor. 2. Employment is subject to an introductory period to monitor employee performance. 3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify. 4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record. 5. Employment is contingent upon a successful background check. 6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Schedule Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm; Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments. Standard Working Conditions 1. Able to lift various materials up to 25 pounds on an occasional basis. 2. Able to bend, crouch, and reach continuously. 3. Physically able remain seated, frequently to continuously. 4. Able to remain standing up to 15% of the time. 5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement. 6. Standard working conditions may differ depending on department and occupation University Benefits 1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees. 2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB. 3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too. 4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts! 5. Our benefits package, along with an ample leave policy, make for a great total compensation package. About the University The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country - full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin - which every year, delivers smart, savvy leaders across the U.S. As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas. Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.