Cash Receipts Coordinator

Job Description:

The Cash Receipts Coordinator is responsible for processing all forms of currency into the University's accounting software, greeting and handling transactions for visitors to the office, depositing all funds on a daily basis, recording debit deposits on card system, answering phone inquiries, and sorting and distributing office mail. Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.

Essential Functions:

Processes receipts for all incoming currency and deposits all funds taken in for receipt. Reconciles student payments received at the university's third party payment processor on a daily basis and records the deposit weekly in Workday Maintains files related to various types of receipts such as financial aid, wires, and parking tickets. Files receipts that are needed and home loan files. Greets and processes transactions for customers coming to the office for such transactions as receipting payments on accounts and placing debit deposits on the card system. Record card reader usage on a daily basis and reconcile any erroneous records. Schedules usage, downloads activity, and runs necessary reports for the off-line card readers checked out by student organizations and the occasional University department. Reconciles any erroneous records. Answers office phones and directs call to the proper person or responds to various types of inquiries; Sorts, stamps, and distributes campus and U.S. mail among office personnel. Performs inquiries to on-campus departments/personnel and/or off-campus individuals/businesses for checks received and not readily identifiable; confirms receipt of deposits from auxiliary locations and contacts if deposits are not received on a daily basis Maintains written procedures for accounting processes. Works with Student Financial Services Manager to maintain an organized and accessible filing system, and general files maintained for daily usage. Assists and/or acts as a backup to the Accounts Receivable Coordinator. Acts as the Business Office department liaison with University Facilities. Coordinates building maintenance, improvements, and repairs. Performs other duties as assigned.

Work Schedule:

8:30 a.m. - 4:30 pm. This position works 35 hours per week.

Minimum Qualifications:

High school diploma and an understanding of Microsoft office products is required. Associate's degree or other post-secondary education, and experience in the use of a centralized accounting system, preferred. Two to five years work experience in a business environment beyond the degree is preferred. Must have strong attention to detail and be able to multitask. Application Instructions Review of applications will begin immediately and continue until the position is filled.

Required materials include:

Cover letter Resume Names and contact information for three professional references Application instructions for internal and external candidates can be found at: http://www.wlu.edu/employment-opportunities

Position Type:

Non-Exempt, Full Time, Benefit Eligible Minimum Pay:

$21.95 - Pay Commensurate with Experience Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. Washington and Lee University is a nationally ranked, private liberal arts institution located in Lexington, Virginia. W&L integrates the rigorous inquiry and critical thinking of a liberal arts curriculum with nationally accredited undergraduate programs in business and journalism, and a graduate School of Law. Our academic units are strengthened by meaningful collaborations, all in the service of the university's mission. Washington and Lee is a welcoming, friendly, and mutually supportive community. Our students, faculty, and staff prize the trusting, respectful, and civil environment on our campus. We are united by our mission, diverse in our thinking, perspectives, and interests, and devoted to each other and to W&L. The university is committed to the recruitment, enrichment, and retention of faculty and staff who embody many experiences, backgrounds, points of view, and interests. The University provides a comprehensive benefits package aimed at supporting the work-life balance, health and wellbeing, financial security, and professional development of employees. Explore jobs.wlu.edu to learn more about W&L, our vibrant community, and the exceptional employee benefits. Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. Request an Accommodation