Chief Of Staff

Private Family, in Delray Beach, Florida, is searching for a Chief of Staff, who can seamlessly support the Principal and be a strategic partner to him and the team as a whole. This role is multi-faceted and has the core admin responsibilities including finance, budgeting, procurement, property management and construction, calendar management, event planning and management, travel coordination and many ad hoc strategic projects. Having the ability to multitask and prioritize tasks is key. You will have a significant impact on the overall productivity and happiness of the team, and should take pride in being a helpful presence. This is a high level role, and there will be many projects involved that are not listed below as the role evolves and grows. Travel will be required.

RESPONSIBILITIES

Reports directly to the Principal Provides clear and concise updates to the Principal about all projects, including Property, Assets, Finance and the Team. Project management including running large scale projects, working with budgets and negotiating rates with external suppliers Procurement including large items like apartments/yachts/cars Arranging and preparing for meetings which includes making sure the relevant individuals can attend, collating and circulating documents prior to the meeting, and subsequently diarizing follow-ups and action points, following up Personal work including arranging holidays, family birthdays, weekend scheduling, event organization, etc - at all times being acutely aware of sensitive or personal information Complex and extensive diary management Co-ordinating complex holiday itineraries including family activities abroad, ensuring all elements of the trip run seamlessly Liaising with members of the wider team on various projects and initiatives

REQUIREMENTS

Setting clear direction for the team and maximizing output by delegating and supervising effectively, following up Establishing a solution-oriented approach to challenging scenarios and maintaining momentum towards objectives and deadlines Dealing with competing priorities on a daily basis, it is essential to exercise good judgement and to have the strength of character to remain firm At all times maintaining a professional, calm and composed manner in a fast-paced and high-pressured working environment, whilst exhibiting diplomacy and discretion Must be a team player, hard-working, communicative, curious, confident and resilient Ability to demonstrate a disciplined thought process and precise attention to detail At least two years experience with Family / Private Office experience preferred Very strong administrative and IT skills; AI, Outlook, Word, Excel Familiarity with legal documents, HR/employment matters and basic accounting / record keeping Project management and supervisory experience with the ability to lead and manage a diverse set of people Ability to work weekends and Bank Holidays as required and willingness to be contacted out of hours

Pay:

$55,323.46 - $66,626.10 per year

Benefits:

Flexible schedule Ability to

Commute:

Ocean Ridge, FL 33435 (Required) Willingness to travel: 25% (Preferred)

Work Location:

In person