Clinical Scheduler Administrative Assistant

Clinical Scheduler Administrative Assistant DV Therapy Inc - 4.1 Covina, CA Job Details Full-time $18 - $20 an hour 11 hours ago Benefits Health insurance 401(k) Opportunities for advancement Qualifications Spanish Customer communication Electronic health records (EHR) management Greeting customers HIPAA Filing Medical scheduling Administrative experience High school diploma or GED Medical administrative support Medical records Data entry Clerical experience Productivity software Managing patient records Communication skills Entry level

Full Job Description Benefits:

401(k) Health insurance Opportunity for advancement DV Therapy is seeking a proactive and detail-oriented Administrative Assistant in Scheduling to join our team. In this role, you will oversee front office operations, coordinate client appointments, and support both the clinical and administrative teams. The ideal candidate is empathetic, highly organized, and committed to providing exceptional client care.

Responsibilities:

Scheduling & Client Communication Coordinate and manage appointments using cloud-based software Maintain the master schedule with accuracy and timeliness Communicate with clients about reminders, changes, and rescheduling Front Office & Staff Support Greet clients warmly and manage check-ins Assist with onboarding and training schedules Maintain a welcoming and organized front office Records & Admin Support Organize electronic health records (HIPAA-compliant) Assist with billing inquiries and data entry Support general office tasks (filing, supplies, etc.)

Qualifications:

High school diploma or GED. Minimum of 1 year of scheduling or clerical experience preferred. Bilingual in Spanish is a plus. Proficiency in Microsoft Office and electronic health record systems. Strong communication skills with a positive, client-focused attitude. Ability to multitask and handle multiple priorities effectively.

Benefits:

We offer different benefits based on your work schedule: Full-Time and Part-Time . Please see below our benefits.

About Us:

DV Therapy is a multidisciplinary clinic providing ABA, OT, and Speech services to clients in both in-home and clinical settings. We are committed to delivering compassionate care, effective treatment plans, and continuous support to our clients and staff.