Commercial Property Management Assistant

A well-established commercial real estate company is seeking a dependable and highly organized Property Management Assistant to support our property management team. This is a fast-paced, detail-driven role that requires someone who can juggle multiple priorities, communicate professionally, and keep operations running smoothly day to day. If you are a self-starter who takes pride in your organizational skills and genuinely enjoys working with people, we want to hear from you. Key responsibilities Serve as a primary point of contact for tenant calls and inquiries — responding professionally, routing requests, and ensuring timely follow-through Enter, track, and coordinate work orders for maintenance and repair requests; communicate status updates to tenants and vendors Draft and produce professional written correspondence including letters, memos, emails, and notices with a high degree of accuracy Provide general administrative support to the property management team including filing, data entry, and document management Maintain organized physical and digital records; ensure files are current, accurate, and easy to access Assist with scheduling, meeting coordination, and maintaining team calendars Support lease administration tasks such as preparing documents and tracking critical dates Assist with vendor communication and help manage service contracts as directed Take on additional projects and responsibilities as needed to support the team What we're looking for Strong organizational skills with the proven ability to manage multiple tasks and competing priorities without losing attention to detail Excellent written and verbal communication skills; able to produce professional correspondence independently Proficient in Microsoft Word, Excel, Outlook, Yardi Voyager 8 and the able to quickly learn additional software Professional, courteous phone manner with experience handling tenant or customer-facing calls Reliable, punctual, and able to work independently with minimal supervision Prior experience in property management, real estate, or a related administrative role preferred

Pay:

$45,000.00 - $50,000.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Professional development assistance Retirement plan

Experience:

Real estate administrative: 1 year (Preferred)

Work Location:

In person