Communications Coordinator & Administrative Support

Sisters of Charity of Saint Elizabeth Open Position (Office of Legacy & Mission Advancement) Communications Coordinator & Administrative Support Position Summary The Administrative Assistant provides comprehensive administrative and communications support to advance the mission of the Sisters of Charity of Saint Elizabeth and daily operations of the Office of Legacy & Mission Advancement. This position blends traditional office coordination with strategic communications, media relations, event planning, and publication support. The role requires excellent organizational skills, strong communication abilities, discretion, and the capacity to manage multiple priorities while producing high-quality, mission-aligned materials for both internal and external audiences. Key Responsibilities Communications & Media Relations Work with public media and print representatives to provide accurate, timely, and mission-aligned information. In collaboration with the Director of the Office of Legacy & Mission Advancement, design, produce, and distribute NEW Dimensions, the Congregational magazine, twice annually. Recommend and implement new and revised methods for communicating effectively with external audiences. Prepare flyers, invitations, and promotional materials for internal events and publications. Prepare, format, and print booklets and materials for Congregational Offices. Assist with communications and materials for funerals and other events, as needed. Maintain contact with media and communications organizations and participate in seminars and workshops to remain current with best practices. Administrative & Office Coordination Oversee general office coordination, including distributing mail, answering and routing incoming calls, and interacting professionally with visitors, donors, vendors, and partners. Schedule meetings and coordinate communications, including agenda preparation, materials assembly, and distribution. Create and deliver clear, timely communications of key information to office associates. Maintain organized files, records, and mailing lists. Prioritize workload to ensure deadlines are met and assignments are completed with accuracy and efficiency. Ensure absolute confidentiality while providing timely turnaround, quality output, and effective follow-up. Perform other related duties as assigned. Oversee online store inventory and manage order fulfillment from order receipt through packaging and mailing. Events & Collaboration Work collaboratively with office staff to plan, organize, and support internal events for employees and Sisters. Attend events related to the Sisters of Charity, both internally and externally, as needed. Qualifications & Education Requirements Associate's degree or higher in Communications, Administration, Business, or a related field preferred; an equivalent combination of education and relevant experience will be considered. Broad knowledge of computer applications, including Microsoft Word, Excel, and Outlook; experience with Canva, Adobe InDesign, and Constant Contact strongly preferred. Excellent planning and organizational skills with the ability to manage multiple, diverse activities and shifting priorities, particularly when responding to unexpected needs. Strong verbal and written communication skills with attention to detail and accuracy. High level of interpersonal skills, discretion, and sensitivity to maintaining absolute confidentiality. Demonstrate effective decision-making skills and sound judgment. Ability to work with minimal supervision while managing multiple responsibilities and meeting deadlines. Enthusiasm for the role and commitment to the mission; must be a collaborative team player capable of building consensus and working effectively in a highly collaborative environment. February 2026

Job Type:

Part-time Pay:

$24.00 - $25.25 per hour Expected hours: 21 - 23 per week

Benefits:

Paid time off

Work Location:

In person