Concierge-Casual Rotating Shift

Company DescriptionAt Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?

Job Description•This is a non benefited position supporting Northwestern Medicine Catherine Gratz Griffin Lake Forest Hospital. This role has a flexible schedule and requires working evenings, weekends, and holidays (2 holidays per year). •The Concierge reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

The Concierge is the ambassador for the main hospital site (John and Kathy Schreiber arrival Court and lobby/rotunda) women's 660, the Hunter Family Pavilion (Pavilion F), and the John and Nancy Hughes Pavilion (Administration Pavilion A). The concierge is the first person to greet and assist patients, visitors, and staff and coordinates the flow of patients, visitors, and staff in a positive and timely manner. 

Responsibilities:

Greets all visitors and patients, determines their needs; issues hospital identification; directs, escorts or assists them appropriately, exemplifying the highest standards of customer service and the hospital's Patient's First philosophy.

Assists patients for clinic-side, outpatient, department needs, inpatient, and alternate locationsCommunicates directly with physicians, physician offices, charge RNs, Nurse Operation Leaders, security, and other departments as needed to ensure new meetings, patient needs, visitor needs, privacy, and safety concerns are handled promptly and thoughtfully.

Assesses wheelchair needs of incoming patients and visitors for internal needs and utilizes transport, appropriate services, volunteer services, or self to assist person to location.

Notifies appropriate parties when visitors or outside vendors arrive for meetings.

Answers, screens and directs incoming calls.

Provides information, resolves problems and communicates as needed.

Assists with preparation of mailings for the department.

Distributes standard materials to visitors including forms, brochures, and other information about the department or organization. This includes the Guest Guides as a department resource, and the flower guides as well as hoteling options nearbyAssists with updating training and procedure manuals for concierge areas.

Maintains current census, keeps current count of visitors that approach the desk and maintains an up-to-date physician guide, and contacts independent offices and offsite offices for necessary patient and visitor wayfinding.

Monitors visitors and coordinates with security to help prevent the spread of the flu through visitor restriction.

Open and closes the Concierge desks, and maintains an OB Stat kit for emergent needsLogs all deliveries to patients.

Trains new desk volunteers.

Checks in all interview candidates and connects with interviewer for new candidate experience in coordination with HR.Reviews Press Ganey patient comments, and logs Press Ganey Point of Care comments for appropriate change, follow-up, and improvement methods for department and houseApplies visitor wristbands under the department guideline for the wristbands for all inpatient areas and ED and does specific monitoring around patients with visitor restrictions and women's services.

Recognizes and facilitates difficult customer situations appropriately, using NM resources for timely resolution - understands when to escalate issues or problems.

Provides information regarding campus, walking paths, boardwalk, cafeteria, appointments, etc. to patients and visitors as neededSchedules meeting rooms for administration and C-Suite executivesAssists with projects for leadership Director level and above as needed, and with volunteer projectsPuts together presentation documents and prepares conference roomsAssures that patients with communication needs are identified interactions are handled appropriately.

Serves as an expert resource in way finding and office identification and map tools.

Utilizes Press Ganey tools, supply ordering, POs, and appointment scheduling, Resource Scheduler, Outlook, and all NETs, Service Now, and MY HR applications for prompt action, response, and assistance.

Troubleshoots technical and environmental issues through the house that are brought to their attention or seen, escalating to the Help Desk, Engineering, and Environmental when appropriate.

Communicates customer satisfaction issues to appropriate individuals.

Provides ideas for process improvements within departments.

Participates in departmental quality improvement activities.

Other duties as assigned.

QualificationsRequiredHigh School Diploma or GED0-2 years of related work experience required, ideally customer service and front-line concierge experience, and medical environment is a plusComputer data-entry/typing experienceExcellent communication skills, outgoing, friendly and love to work with the publicMust be able to perform basic mathematical functions, read and write in EnglishInteracts in a customer-focused and compassionate manner to ensure that patients and their representative's needs, visitors' needs, and staff's needs are met. PreferredAdditional education.

Customer Service experience.1 year experience in healthcare.

Additional Language skills.

Additional InformationNorthwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background CheckNorthwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. BenefitsWe offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

Sign-on Bonus Eligibility (if sign-on bonus offered for position): Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus.

Exception:

New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.