Conservatory Productions and Conservatory Operations

• 4.1 Oberlin, OH $27.60 an hour - Part-time, Full-time Apply on company site The Office of the Dean of the Conservatory invites applications for a full-time (1.0 FTE), 12-month Administrative Assistant position as Departmental Technician I in Conservatory Productions beginning in January 2027. The Oberlin Conservatory of Music, founded in 1865, is the nation's oldest continuously operating conservatory, and the only major music school in the country linked with a preeminent liberal arts college. Students are enrolled in undergraduate programs leading to the Bachelor of Music in performance, jazz studies, composition, technology in music and related arts, recording arts and production, musical theater, and musicology. Oberlin also offers graduate programs leading to the Master of Music in conducting, the Master of Music in performance on historical instruments, the Master of Fine Arts in piano technology, and artist diplomas. Responsibilities The Departmental Technician I provides administrative, technical, and operational support to Conservatory Productions and Conservatory Operations, coordinating complex event scheduling, administering the Event Management System (EMS), and training users. The position exercises independent judgment within established policies to resolve scheduling conflicts and coordinate with faculty, students, guest artists, staff, and external partners in support of the Conservatory's academic and artistic mission. The position reports to the Manager of Academic Operations and receives day-to-day direction from the Director of Conservatory Productions. Essential Job Functions Essential job functions may include, but not be limited to, the following: In support of

Conservatory Productions:

Serve as front-line representative, interacting with multiple constituencies, including faculty, staff, administration, alumni, community organizations and the general public; Ensure that requests for action or information are relayed to the appropriate staff in a timely manner and help implement action; Process Event Management System (EMS) scheduling requests for Conservatory concert halls, rehearsal rooms, classrooms, and part-time teaching studios for administrators, faculty, staff, and students, following faculty and administration guidelines; Coordinate and manage Conservatory event scheduling, actively preventing facility use conflicts and overlapping performances. Implement and communicate current Educational Policy Committee (EPC) policies and departmental guidelines to ensure accurate, efficient scheduling of events; Provide clear guidance on securing additional event support, coordinating with relevant offices to ensure technical and logistical needs-such as audio-visual, recording, sound reinforcement, instrument tuning and moves, and stage setup-are met; Provide building services information to visitors, faculty, staff, and students (i.e. catering, custodial services, transportation, and Facilities services); Facilitate scheduling for maintenance and production staff working in the Conservatory facilities; Provide support to the Conservatory Deans office regarding scheduling of academic classes in Conservatory classrooms and concert halls; Schedule Winter Term projects/academic classes, weekly technique classes and Fall/Spring EXCO classes in Conservatory spaces; Implement EPC-aligned space-use policies, booking procedures, and EMS and Web App templates for Conservatory rehearsals, performances, and recordings; and identify scheduling and workflow improvements, recommend solutions, and implement approved changes; Train Conservatory students, staff, and faculty in using the EMS Web App; Manage EMS Web App accounts for Conservatory and Music degree (A&S) students, including activation, deactivation, and troubleshooting with CIT and the software vendor; Review Web App requests for appropriate space use, event titles, and timing; develop and update scheduling protocols and templates to reflect current policies and Dean's Office directives; Coordinate and configure EMS upgrades with the vendor and campus departments to meet Conservatory users' needs; Manage student instrument locker assignments, records, and approximately 400 padlocks; coordinate maintenance assistance, year-end cleanouts, and the return of items left behind; Oversee sign out for special keys/swipe cards (for Finney Chapel and Fairchild Chapel); Prepare work orders, invoices, and requisitions for Conservatory events; Coordinate Finney Chapel rehearsal sign-ups for the Senior Concerto Competition and Commencement Recitals with faculty, students, the Production Manager, and Technical Director; Assist with preparing all Conservatory concert programs in Google Docs or Word, including gathering and entering information, proofreading, coordinating timely printing, and posting programs throughout the Conservatory; Maintain office supplies, equipment, and departmental files; update and restock forms and instructions to reflect current booking policies and procedures ; Process invoices to recover event costs from student and community organizations; Create event postings for concerts (and guest masterclasses, lectures, workshops) in the Oberlin College Events Calendar; Train and manage student employees in the Conservatory Productions office; Maintain and update the Conservatory Productions webpage. In support of the Office of the Dean (via Manager of Academic Operations): Provide back-up support for the Conservatory Audio office, as needed; Provide back-up support, when needed, in the Conservatory Deans Office, including answering phones; Assist with special events, luncheons, banquets, etc. as necessary; Attend monthly meetings for Conservatory Administrative Assistants; Perform other duties as assigned in support of the Office of the Dean and the Manager of Academic Operations. Marginal Job Functions Required Qualifications Candidates must have a college degree or an equivalent combination of education and experience, five to seven years of experience in a progressively responsible administrative experience in a busy office, and a typing speed of at least 50 words per minute with an emphasis on accuracy. Demonstrated proficiency with Google Workspace, Microsoft Office, databases, and the ability to learn and troubleshoot scheduling systems. Required qualifications include demonstrated customer service skills, excellent written and verbal communication, outstanding interpersonal skills, and exceptional attention to detail. Candidates must work effectively both independently and collaboratively, set priorities, and manage multiple projects simultaneously while responding flexibly to deadlines, frequent interruptions, heavy workloads, and changing priorities or schedules. Work experience must demonstrate knowledge of business procedures, sound judgment, discretion, and the ability to handle confidential information sensitively. Reliability and favorable references are also required. Desired Qualifications Desired qualifications include a background in music or familiarity with selective conservatories and schools of music; working knowledge of musical terminology, instruments, and repertoire; demonstrated proficiency with EMS room scheduling software, Blackboard, BANNER, Zoom, Canva, and Adobe Creative Suite; and administrative support experience in an academic environment. Compensation This Pay Group 6 Administrative Assistant position is to be filled at an hourly rate of $27.60 or the appropriate transfer rate and includes a general benefits package. Current OCOPE members will receive preference during the first 10 working days, expiring 11/30/26. Special Instructions to Applicants A complete application will be comprised of 1) a Cover Letter, 2) Resume; and 3) List of References. Review of applications will begin on December 4, 2026, and continue until the position is filled. Those received after that date may be considered until the position is filled. This position is open to all current OCOPE members and external candidates. OCOPE members will be given preference during the 10-day review period that expires on 11/20/2026.

Note:

Applicants chosen for interview will be contacted to take the following tests in the

Human Resources Office:

Keyboarding, Basic Word, Basic Excel and Proofreading testing. Candidates must pass all tests to be considered for an interview.

Note:

Testing requirements are based on qualifications listed in the classification plan document. Oberlin College is committed to creating and sustaining a vibrant, welcoming community where all individuals are treated with dignity and respect, and where every member has an equal opportunity to learn, work, and contribute based on their talents, skills, and merit. We value a campus environment that draws on a wide range of backgrounds, experiences, perspectives, and ideas to enrich education, scholarship, and daily interactions. The College adheres strictly to all applicable federal and state civil rights laws, including Title VI, Title VII, Title IX, the Equal Protection Clause, and related regulations. We do not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, or any other protected characteristic in employment, admissions, or educational programs. Hiring and advancement decisions are made based on qualifications, experience, and job-related criteria. We encourage candidates from all backgrounds who share our dedication to academic excellence, free inquiry, respectful dialogue, and equal opportunity under the law to apply. The Office for Institutional Equity plays a key role in supporting a fair, compliant, and inclusive workplace and learning environment for the entire Oberlin community. Documents Needed to Apply Required Documents Cover Letter Resume List of References Optional Documents