Contract Administrator

Contract Administrator Job Summary The Contract Administrator is responsible for coordinating and managing the process for preparing and tracking all contracts, change orders, invoices, pay applications, lien releases and other necessary documents to ensure the fulfillment of contracts and billing. A great construction contract administrator is organized, industry-savvy, proactive, trusted, calm under pressure, and quietly indispensable.

Reports To:

Controller Essential Job Functions

• Process all contracts and change orders.
• Handle all accounts receivable activities, including invoice tracking, payment status reporting, and follow‑up with customers on outstanding payments.
• Assist in the routing and processing of contracts and change orders for approval. Ensure that all contracts and change orders are entered into the system as soon as they are approved.
• Prepare Pay Applications as needed for all customer billing.
• Monitor the status of invoices and payments with our customers and follow up weekly on outstanding payments due.
• Monitor retainage on all jobs and ensure that all collectible retainage is invoiced as soon as possible.
• Prepare and secure signatures for lien releases as required.
• Coordinate with the Accounting department on subcontractor and Vendor pay applications and related lien releases.
• Reconcile billing and invoices monthly.
• Distribute and handle necessary bond information and consent of sureties.
• Obtain insurance certificates and distribute them to contractors as needed.
• Provide supporting documentation for governmental projects, such as certified payroll, as required.
• Maintain documentation and file keeping for management and project records.
• Distribute preliminary notices for related projects, as necessary.
• Provide necessary administrative support to the Project Management Team as related to documentation distribution, copying, filing, and maintenance of any necessary hardcopy and electronic files.

Required Qualifications:

• At least 4 years of similar experience is required.
• An Associate's degree or Bachelor's degree in business administration or construction management is preferred
• Must be a Notary Public or willing and able to become aa Notary Public
• Able to communicate to all levels of the organization from Project Managers, Estimators to President and Executive Vice President.

Preferred Qualifications:

• Procore Admin experience
• Spectrum experience
• Construction Accounting
• Advanced Excel skills

Other Skills:

• Exceptional organization and attention to detail
• Electronic documentation storage and retrieval
• Contract compliance (respect for deadlines, terms, and legal requirements)
• Proactive communication skills
• Translate complex info into simple summaries for leadership
• Excellent customer skills and relationship maintenance
• Strong ethics and confidentiality
• Technology and systems competence
• Ownership mentality Pay /

Benefits:

Compensation is competitive and commensurate with experience, skills, and qualifications. Final offers are based on overall fit and role alignment. We offer a comprehensive benefits package including health insurance, retirement plan with company match, paid time off, and opportunities for professional growth.

Pay:

$65,000.00 - $70,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Prescription drug insurance Retirement plan Vision insurance Application Question(s): Do you have Procore experience? Do you have Spectrum experience? Do you have construction / steel construction experience? If yes, please list the company names with which you have worked. Ability to

Commute:

Gwinnett County, GA (Required)

Work Location:

In person