Contracts Executive Assistant

Contracts Executive Assistant Shared Medical Services life insurance, vision insurance, paid time off, 401(k) United States, Wisconsin, Cottage Grove 209 Limestone Pass (Show on map) May 16, 2026

Contracts Executive Assistant Location:

Cottage Grove, WI Schedule:

Full-Time | Potential for hybrid after training Join an Employee-Owned Healthcare Company Making a Difference Shared Medical Services is seeking a highly organized and detail-oriented Contracts Executive Assistant to support our Legal and Corporate Compliance operations. This role is ideal for a professional who thrives in a fast-paced environment, enjoys managing complex projects, and wants to contribute to a mission-driven organization focused on improving patient outcomes nationwide. As an employee-owned company, every team member plays an important role in our continued success. We offer a collaborative culture, growth opportunities, and exceptional benefits designed to support both your professional and personal well-being. What You'll Do In this role, you will support the organization's legal, compliance, and contract administration functions across the full contract lifecycle.

Responsibilities Include:

Draft, review, and manage a variety of agreements including: Service Agreements Leases Non-Disclosure Agreements (NDAs) Business Associate Agreements (BAAs) Proposals and addenda Maintain and update contract lifecycle management systems Track contractual deadlines, obligations, renewals, and compliance milestones Support corporate compliance activities and vendor management processes Coordinate cross-departmental communication regarding new and ongoing business Serve as a liaison between Legal, Corporate departments, and remote Sales teams Assist Business Development with contract proposals and supporting documentation Support Requests for Proposal (RFPs), bids, and reporting requirements Maintain organized digital and physical contract records and files Perform additional administrative and compliance-related duties as assigned

What We're Looking For Qualifications:

Bachelor's degree in Business Administration, Legal Studies, Paralegal Studies, or related field - or equivalent experience Experience supporting contracts, legal operations, compliance, or executive administration preferred

Skills & Abilities:

Strong proficiency with Microsoft Office applications including Word, Excel, Outlook, Access, and NetSuite Familiarity with AI-assisted technologies and effective prompting practices Exceptional organizational and project management abilities Strong written and verbal communication skills Ability to manage multiple priorities with accuracy and professionalism High level of discretion, attention to detail, and confidentiality Team-oriented mindset with the ability to work effectively across departments and leadership levels Why Join Shared Medical Services? We Offer a

Competitive Benefits Package Including:

Medical, Dental, and Vision Insurance Company-Paid Life Insurance Company-Paid Short-Term & Long-Term Disability Flexible Spending Accounts (Medical & Dependent Care) 401(k) and Roth IRA with 4% Company Match Employee Stock Ownership Plan (ESOP) - Become an Owner in the Company Paid Time Off and Holidays Opportunities for Professional Growth and Development About Shared Medical Services Shared Medical Services is a leading provider of mobile imaging services dedicated to delivering high-quality patient care and innovative healthcare solutions. We believe our employees are our greatest asset, and as an employee-owned organization, we are committed to fostering a collaborative, supportive, and rewarding workplace. Apply today and become part of a company where your contributions truly matter.