Coordinator Adult Education and Literacy (AEL)

DIVISION

Academic Services

SUPERVISOR

Associate Dean of Arts, Science, Business, and Transitions

BASIC FUNCTION

The Adult Education and Literacy (AEL) Coordinator serves in an administrative, data-driven, and compliance-focused role with no direct student contact. The Coordinator is responsible for entering, maintaining, validating, and analyzing large data sets; completing required state and federal reporting; managing grants and budgets; monitoring program benchmarks; and ensuring full compliance with WIOA Title II and Iowa Workforce Development requirements.

Important Funding Notice:

This position is funded by an external grant and is awarded on an annual basis. Continued employment is contingent upon the ongoing availability of grant funding.

QUALIFICATIONS

Required - Bachelor's Degree in related field. Preferred - Two years of post-secondary education experience. Budget and grant management experience.

DESIRED CHARACTERISTICS

1. Detail-oriented with a commitment to data accuracy, compliance, and fiscal responsibility. 2. Excellent communication, interpersonal, and collaborative skills. 3. Strong organizational, management, and problem-solving abilities. 4. Ability to work effectively with diverse staff, community partners, and state agencies. 5. Passion for adult education and supporting adult learners' success.

DUTIES/RESPONSIBILITIES

Please note that this is a fully administrative, data-focused position with no direct student contact. 1. Data Management and Validation Manage all required student and program data by entering, updating, validating, and regularly auditing records in TOPSpro Enterprise and other data systems to ensure accuracy and completeness. 2. Data Analysis, Reporting, and Benchmark Monitoring Run, analyze, and interpret standard and customized data reports to monitor performance benchmarks, support audits and monitoring reviews, and guide continuous program improvement. 3. Administrative Documentation and Required Reporting Maintain all program documentation and administrative files in compliance with privacy, security, retention, and audit standards. Prepare and submit accurate state, federal, and financial reports, including reimbursement requests and performance documentation. 4. Compliance Oversight and Program Administration Ensure full compliance with WIOA Title II, Iowa Workforce Development policies, state and federal laws, grant assurances, and required procedures through continuous monitoring of documentation and program operations. 5. Budget and Grant Management Oversee the multi-funded AEL program budget, ensuring expenditures are allowable, documented, and aligned with approved grant budgets and reporting timelines. 6. Staff Supervision and Internal Coordination Hire, supervise, train, and evaluate instructors and staff; lead regular data-focused meetings; and ensure all personnel adhere to reporting, data collection, and compliance requirements. 7. External Coordination and Required Meetings Coordinate administratively with Iowa Workforce Development, One-Stop partners, school districts, and community agencies; participate in required professional development, state meetings, and college committees to support program compliance—not direct student services. 8. Strategic Planning and Resource Development Participate in institutional planning efforts from an administrative and compliance standpoint and identify opportunities for additional funding, preparing necessary grant documentation and reports. 9. College committees Serve on College committees and cross-functional teams as assigned and appropriate. 10. Duties as assigned.

Application Closing Date:

Applications accepted until position is filled; review of applications to begin immediately,

Anticipated Employment Date :

Immediately. View full job description