Office & Client Coordinator

Office & Client Coordinator Indio, CA Job Details Part-time $18 - $20 an hour 1 day ago Qualifications Vendor relationship building Employee onboarding Record keeping Customer relationship building Maintaining an organized workspace Medical office management Operations management Phone communication Expense management Medical office experience Staff scheduling Filing Mid-level Client relationship development Administrative experience Client invoicing Supervising experience Social media content creation Team management Financial record maintenance Client services Vendor relationship management QuickBooks Organizational skills Vendor negotiation Vendor contract management Clerical experience Office management Clean workspace maintenance Expenditure monitoring Onboarding process management Leadership Communication skills Payroll processing Client interaction via phone calls Full Job Description Overview We're looking for a highly organized and fast-paced Office & Client Coordinator to handle client communication, track leads and quotes, and keep daily office operations running smoothly. This role is critical—every lead, quote, and client interaction must be handled quickly and professionally. In addition to office coordination, this position supports daily social media activity, client follow-ups, and overall business organization to ensure consistent growth and strong client relationships. Main Duties Client Communication & Follow-Up Respond to all calls, texts, and messages in a timely and professional manner. Follow up with leads and existing clients to ensure no opportunities are missed. Maintain clear and consistent communication with clients. Lead & Quote Tracking Track all incoming leads, quotes, and client interactions. Ensure all estimates are logged, updated, and followed up. Keep accurate records of job status and client activity. Scheduling & Coordination Schedule jobs and coordinate with field crew. Communicate job details clearly between office and field. Help keep daily operations organized and on schedule. Invoicing & Office Records Create and send invoices using QuickBooks. Track office expenses and maintain organized records. Ensure all documentation is accurate and up to date. Social Media & Marketing Support Support daily social media posting and message responses. Monitor and respond to inquiries from social platforms. Assist with organizing content for marketing use. Occasionally assist with or appear in social media content Office Organization & Support Maintain a clean, organized, and efficient office system. Support overall administrative tasks as needed. Ensure daily operations run smoothly without delays. Experience Proven experience in office management or administrative roles with a focus on client service and operational support Supervising experience demonstrating leadership in managing teams or projects effectively Strong proficiency with QuickBooks or comparable bookkeeping software for financial transactions Excellent schedule management skills to coordinate multiple calendars seamlessly Vendor management experience including negotiating contracts and maintaining supplier relationships Knowledge of human resources processes such as onboarding, payroll processing, and employee record keeping Familiarity with event planning from logistics to execution for internal or external gatherings Prior experience in medical office management or healthcare settings is a plus but not required Exceptional communication skills with the ability to handle front desk duties professionally and courteously Strong organizational skills with keen attention to detail in filing, documentation, and administrative procedures Join us in creating an efficient, welcoming environment where teamwork thrives! This paid position offers an exciting opportunity to develop your skills across multiple facets of office operations while making a meaningful impact on our organization's success.

Job Type:

Part-time Pay:

$18.00 - $20.00 per hour

Work Location:

In person