Office Administrative And Customer Support - Administrative Assistant

Office Administrative and Customer Support - Administrative Assistant#26-07234 Ridgefield, NJ

All On-site Job Description Job Description:

Summarized Purpose:

Provides administrative support performing the day-to-day administrative functions including planning, organizing and scheduling.

Essential Functions:

• Responsible for processing training documentation forms into the LMS, verify training documentation entry and filing documentation per established procedures and guidelines to ensure regulatory compliance.
• Handle and maintain logs for documentation (hard copy and electronic) coming into the Department
• Process and verify all Training Curriculum Change forms (TRC) for the site and maintain the link between regulated documents and the Training Documentation System to ensure information is accurate and correct.
• Responsible for setting up New Hire Orientation (send out appointments and create folders for training)
• Responsible for record retrieval to support audit requests
• Responsible for Document Archiving
• Composes, copies and distributes correspondence and memoranda, reports, documents, forms and tables as requested
• Inventories, orders and distributes office supplies
• Sorts and distributes incoming mail, correspondence and other printed material
• Sets up, organizes and maintains correspondence files and other departmental records
• Assists in preparation of presentations by compiling and preparing materials as needed
• Cooperates and coordinates with administrative assistants in other departments to handle temporary work overloads and fill in for temporary absences.

Education and Experience:

• High school/secondary school graduate or professional certification
• Previous clerical or administrative experience (comparable to 0-2 years)
• Or, an equivalent combination of education, training and experience that provides the knowledge, skills and abilities to perform the job.
• Years of experience refers to typical years of related experience needed to gain the required knowledge, skills, and abilities necessary to perform the essential functions of the job.

Years of experience are not to be used as the only determining factor in establishing the job class or making employment selection decisions.

Knowledge, Skills and Abilities:

• Knowledge of administrative procedures and organization systems.
• Good Microsoft Office skills.
• Good communication, organizational and interpersonal skills.
• Ability to identify and set priorities and effectively perform a variety of task simultaneously.
• Ability to deal professionally with highly confidential information and matters.
• Good attention to detail and accuracy.
• Positive attitude and ability to work effectively with others at all levels of the organization.

EEO:

"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."