ESSENTIAL DUTIES AND RESPONSIBILITIES

Pleasantly answer multi-line phone and refer telephone calls to ensure accurate and timely communications. Communicate messages via paging, redirecting to voice mail, or email, as appropriate. Log, process and dispatch sales and service calls. Open and close lobby and general office windows based on established daily schedule. Courteously greet customers and visitors, determine their needs, contact appropriate company personnel, and direct the customer/visitor to the appropriate person, office or area. Process and scan daily checks. Process Equipment Service tickets, add and remove equipment and transfer equipment on customer accounts. Process walk-in sales. Open, sort and distribute mail; sort and distribute fax communications. Prepare outgoing mail as needed using USPS, Fed Ex, or internal truck mail. Balance the cash box for invoices created in the front office. Process Purchase orders and dunnages for Operations. Dispatch orders for warehouses company-wide. Order office supplies, business cards, and ink for Sales Centers. Order and distribute uniforms. Prepare all donations according to donation procedure. Tell sell for Armada coffee business. Backup for vault teller. Perform administrative tasks for other departments. Communicate with co-workers, management and others in a courteous and professional manner. Conform with and abide by all regulations, policies, work procedures, and instructions. Conform with all safety rules and use all appropriate safety equipment. Work with all levels of company employees as a team striving to achieve common goals.

JOB KNOWLEDGE, SKILLS AND ABILITIES

Ability to answer multi-line telephone. Ability to use personal computer to perform paging, order entry, word processing, and spreadsheets. Ability to multi-task. Adaptability

Ability to adapt to change in the workplace. Communication
Ability to effectively, clearly and concisely communicate verbally and in writing. Enthusiasm
Ability to bring energy to the day to day as well as long-term tasks and plans. Reliability
Demonstrate regular attendance and availability to staff and management. Safety & Security
Promote and personally observe safety and security procedures and use equipment and materials properly. Organization
Must be detail oriented and able to multitask. Confidentiality
Must maintain the highest level of confidentiality. Honesty, Integrity, Trust & Respect
Must be seen as truthful and credible and exhibit respectful behavior in all actions representing the company.

Requirements

EDUCATION AND EXPERIENCE

High School Diploma or GED At least one year experience in a customer service position or combination of education and experience providing the required skill and knowledge for successful performance.

TRAINING REQUIREMENTS

New Hire Orientation Company's Inter-Active Safety Training Annual Diversity and Harassment Training

PHYSICAL DEMANDS

Work in an office environment; sustained posture in a seated position for prolonged periods of time; may utilize a computer terminal for prolonged periods of time. Work involves walking, talking and hearing, using hands to handle, feel or operate objects. Vision abilities required by this job include close vision and the ability to focus when using computer terminal.

PERSONAL PROTECTIVE EQUIPMENT

(PPE) None

WORK ENVIRONMENT

The noise level in the work environment can be moderately noisy due to warehouse equipment in operation. Working hours vary between 6 am to 7 pm depending upon schedules and the season, Monday through Friday with a one-hour lunch break, and 40 hours per week. Additional hours may be required occasionally. This job description lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. 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