Day of Coordinator

Job Summary Rustic Grace Estate is seeking an experienced and highly organized Wedding Coordinator to lead event-day execution and ensure a seamless, elevated experience for our couples and their guests. This role is responsible for managing timelines, coordinating vendors, directing the wedding party, and overseeing the overall flow of the event from start to finish. The ideal candidate is confident, detail-oriented, and thrives in a fast-paced environment where no two events are the same. This is a client-facing, leadership role that requires strong communication, professionalism, and the ability to anticipate needs before they arise. Key Responsibilities Lead and execute wedding day timelines, ensuring all events run smoothly and on schedule Serve as the primary point of contact for clients, vendors, and wedding party on event day Direct ceremony processional and reception flow (introductions, toasts, dances, etc.) Coordinate with vendors to ensure timely arrival, setup, and breakdown Conduct final venue walkthroughs and confirm all details are executed as planned Manage transitions throughout the event (ceremony → cocktail hour → reception → exit) Problem-solve in real time and handle any issues with professionalism and urgency Ensure the couple and their families feel supported, informed, and taken care of throughout the day Communicate effectively with the Venue Attendant and internal team to maintain venue standards Oversee end-of-night breakdown coordination and ensure all personal items are accounted for Qualifications Previous experience as a wedding coordinator or event manager required Strong understanding of wedding timelines, traditions, and event flow Excellent communication and leadership skills Ability to remain calm and composed under pressure Highly organized with strong attention to detail Comfortable working evenings and weekends (event-based schedule required) Ability to be on your feet for extended periods and manage a physically active workday What We're Looking For A confident leader who can take ownership of the wedding day Someone who is proactive, not reactive A polished, professional presence that reflects the Rustic Grace brand Strong emotional intelligence—able to navigate clients, families, and vendors with ease Someone who genuinely cares about creating an exceptional experience Position Details Part-time, event-based role (primarily weekends) Opportunity for growth within venue and event operations Work alongside a collaborative, high-performing team in a fast-paced wedding environment

Pay:

$20.00 - $25.00 per hour

Work Location:

In person