Administrative Position

Administrative Position Washington, DC Job Details Full-time $24 - $27 an hour 13 hours ago Benefits Health insurance Dental insurance 401(k) Flexible spending account Paid time off Parental leave Vision insurance 401(k) matching Life insurance Qualifications Vendor relationship building Teamwork Grant management Microsoft Outlook Guest relations Interpersonal skills Vendor management Expense management Writing skills Zoom Executive administrative support Japanese Microsoft Office Databases Analysis skills Bachelor's degree Attention to detail Vendor relationship management Organizational skills IT Expenditure monitoring Cross-functional collaboration Communication skills Entry level Cross-functional communication Office experience Full Job Description Sasakawa Peace Foundation USA (Sasakawa USA) is pleased to announce an opening for a full-time position. Sasakawa USA is a non-partisan 501(c)(3) organization dedicated to deepening the understanding of and strengthening the relationship between the U.S. and Japan for the benefit of a free and open international community. Its activities mainly focus on security and diplomacy, through exchanges, dialogue, analysis, publications, and networking. We are seeking a full-time, mission-driven professional to join our Administrative team. This role offers a unique opportunity to work at the nexus of organizational management and international engagement, helping ensure the smooth operations that underpin our high-impact programming. The ideal candidate is detail-oriented, proactive, and eager to contribute to projects that foster U.S.-Japan understanding. Provide effective administrative support that keeps the organization's operations and programs on track.​ Liaise with guests, vendors and partners to maintain effective relationships and smooth workflows. Support on/offboarding of staff, fellows, and interns with care and attention to detail. Support in tracking grants, expenses, and payments to enable sound fiscal reporting. Facilitate cross‑departmental communication to ensure efficient office coordination. In addition, you may also be asked to assist on other projects such as supporting the President, as the Foundation deems necessary from time to time. Demonstrated professional experience. Effective interpersonal, verbal and written communication skills in professional settings. Appreciation of/interest in Japan and its culture as well as our mission. Strong organizational skills, reliability, and a steady focus on accuracy.​ Ability and willingness to learn about grant management and the nuances of organizational budget structures. Analytical skills and comfort working with IT technologies such as Zoom, Office 365, Outlook. Work effectively within team guidelines while taking proactive measures when needed.​ Familiarity with databases or a demonstrated ability to develop effective data systems. High level of professionalism in the workplace, including reliability, punctuality, sound judgment, respectful communication, and discretion when working with confidential or sensitive information. Capacity to manage multiple priorities while maintaining teamwork and initiative. A collaborative mindset and a genuine desire to contribute to a mission-driven team.​ Undergraduate degree required. Japanese language proficiency is preferred. Working hours are 9:00 am - 5:00 pm, Monday through Friday, with a one-hour lunch break. Work is conducted in-person at Sasakawa USA's office in Washington, DC 20036. Occasional weeknight and/or weekend work is required (paid overtime). Salary is commensurate with work and academic experience. Health insurance coverage, a 401k plan, paid vacation, and sick leave are provided in accordance with the Employee Handbook. To apply, email resume, cover letter, and 1-2-page writing sample as pdf documents to opportunity[at]spfusa.

org with the subject line:

"First Name Last Name -Administrative Position." The cover letter should detail your interest in Sasakawa USA, how your past experience relates to the above responsibilities, and your available start date. Applications will be accepted on a rolling basis until the position is filled. Only applicants who are selected for interviews will be notified. Please note, candidates must be legally authorized to work in the United States.

Pay:

$24.00 - $27.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Parental leave Vision insurance Application Question(s): Can start soon Ability to

Commute:

Washington, DC 20036 (Required) Ability to

Relocate:

Washington, DC 20036: Relocate before starting work (Required)

Work Location:

In person