Department Assistant

Job Title:

Department Assistant Location:

Neoga, IL Contract length: 12-month

Contract Pay:

$21/hr - $22/hr Department Assistant Qualifications Bilingual candidate as this individual will help in finalizing orientation paperwork for our Spanish speakers Assisting with day-to-day Spanish speaking with crew members and translating documents/paperwork as needed High School Diploma or GED equivalent Minimum of two years' experience in an administrative or coordinator function, preferably in a construction environment Possess exceptional organizational, communication (written and oral) and prioritization skills Ability to work autonomously Fulfill and complete urgent needs Present self with a professional, mature, and positive demeanor Ability to work with a variety of personalities Knowledge of MS Access, Excel, and Word Experience with Oracle preferred Frequently required to stand; walk; feel; type; reach with hands and arms; talk and hear May occasionally lift or move up to 50 lbs. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions May be regularly exposed to outside weather conditions including extreme heat and extreme cold temperatures Occasionally exposed to wet and/or humid conditions; moving mechanical parts; and fumes of airborne particles The noise level in the work environment is usually low to moderate Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions May be required to climb up and down stairs to and from office jobsite trailer Department Assistant Description Assist with time entry for field craft payroll weekly Assist with verifying time entered into jobsite badging system and advise on corrections as needed Assist with submitting and obtaining craft correction paychecks Assist with data entry into jobsites IRA tracking log Assist with adding apprentice information in Baker Tilly third party database Assist with new hire paperwork and ensure accuracy and completion prior to sending to payroll Assist with general document control processes Assist with UPS/FedEx deliveries at the office and ensure they get to the shipper Assist with managing the office supplies and order as needed Assist with miscellaneous event and training set up. Additional duties would be finalizing orientation paperwork for our Spanish speakers, assisting with day-to-day Spanish speaking with crew members, and translating documents/paperwork as needed