Part-Time Events Assistant — AV Production (Atlanta)

About The O Agency The O Agency is an Atlanta-based AV production company. We design, plan, and execute audio, video, lighting, and staging for corporate events, conferences, weddings, brand activations, and private functions across the metro Atlanta area. We're a small, fast-moving team that takes pride in flawless execution and treating every client like a long-term partner. About the Role We're hiring a part-time Events Assistant to support both the planning side and the sales/booking side of our business. You'll be the connective tissue between our clients, our production team, and our calendar — making sure inquiries get answered fast, events get planned tight, and nothing falls through the cracks.

This is a hybrid role:

you'll handle most planning, client communication, and booking work remotely, then show up on-site for key events to assist our lead coordinator and AV crew. It's ideal for someone who has 2-4 years of events, hospitality, or AV-adjacent experience and wants flexible part-time hours with real responsibility. What You'll Do Respond to incoming event inquiries via email, phone, and our website within 24 hours.

Qualify leads:

gather event date, venue, scope, budget, and AV needs before passing to the owner. Build and send proposals, quotes, and contracts using our templates. Maintain the booking calendar; prevent double-bookings and flag scheduling conflicts.

Coordinate event logistics:

timelines, run-of-show, venue contacts, vendor coordination, and crew call sheets. Liaise with clients in the lead-up to events — gather final details, confirm load-in times, and manage last-minute changes. Attend select events on-site to assist with client check-in, vendor coordination, and supporting the AV lead.

Follow up post-event:

thank-you notes, feedback collection, invoice tracking, and nudging repeat-booking opportunities. Keep our CRM, Google Drive, and shared calendars clean, current, and organized.

Help with light sales support:

outreach to past clients, referral follow-ups, and basic pipeline tracking. What We're Looking For 2-4 years of experience in event coordination, hospitality, venue management, AV production, or a sales/booking role at an event-services company. Comfortable on the phone and over email with clients — polished, warm, and responsive. Highly organized; you actually enjoy spreadsheets, calendars, and checklists. Reliable transportation and a valid driver's license (you'll travel to venues across metro Atlanta). Available some evenings and weekends — events don't all happen 9-5. Basic comfort with Google Workspace (Docs, Sheets, Calendar, Gmail).

Calm under pressure:

when a mic goes out 10 minutes before doors, you don't panic. Nice to Have Working knowledge of AV terminology (lavs vs. handhelds, line array, DMX, gain staging, etc.). Experience with a CRM (HoneyBook, Dubsado, HubSpot, 17hats, Goldcast, etc.). Existing relationships with Atlanta venues, planners, or production vendors. Experience writing proposals or invoicing clients. Compensation & Schedule $20-$28 per hour, based on experience. 15-25 hours per week, with flexibility around the event calendar. Mostly remote planning work; on-site at venues for key events (mostly evenings/weekends).

Pay:

$20.00 - $28.00 per hour

Benefits:

Employee discount Flexible schedule Professional development assistance Application Question(s): Can you describe how you're background and experience is relevant for this position? Ability to

Commute:

Atlanta, GA 30336 (Required)

Work Location:

Hybrid remote in Atlanta, GA 30336