ADMINISTRATIVE SUPPORT SPECIALIST II

Applications will be reviewed weekly. The purpose of the class is to perform a variety of routine-to-moderately complex clerical work in the preparation and maintenance of department records, to perform a variety of clerical task as assigned, and to provide professional and courteous customer service at all times. The class is given a general outline of work to be performed and is free to develop work methods and sequences; work is reviewed periodically by supervisor.

ESSENTIAL JOB FUNCTIONS

Receives, opens, and processes voted ballot card boxes from different precinct locations. Checks ballot card envelopes for write in votes and determines if vote is valid according to election laws and regulations and tallies the votes. Checks ballot cards for extraneous material or chads that would inhibit processing by computer and removes material and refers problems to supervisor. Answer questions and assist citizens with election law, registration, and voting. Performs a variety of clerical duties related to elections process such as mailing election materials, checking, listing, and packing sample ballots.? Performing basic clerical functions such as typing, proofreading, data entry, filing, and/or servicing customers by phone, in person, or via email.

Prepares, processes, copies, indexes, files, transmits and/or maintains various department documents. Ensures the security and confidentiality of files as appropriate. Types letters, memos, and other correspondence for the appropriate office or department. Responsible for the hard copy or electronic filing system within the office in terms of categorizing, classifying and organizing information and data. May tabulate, post and verify information as requested. May answer telephone and direct visitors to the appropriate location. Assists co-workers with clerical duties as necessary.

Education and Experience:

High school diploma or GED Requires at least two (2) years of related work experience.

Special Qualifications:

None.