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Exhibits Manager
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Robert Half
Englewood, CO (In Person)
Full-Time
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Job Description
Description Exhibits Manager We are looking for an experienced Exhibits Manager to coordinate exhibition operations, partner agreement fulfillment, and event logistics for association conferences in Colorado. This contract position plays a key role in delivering a high-quality exhibitor experience, supporting revenue goals, and creating engaging event environments that strengthen attendee and member participation. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities while collaborating with internal teams, vendors, and event partners.
Responsibilities:
- Create detailed schedules for exhibitor and sponsor activities across conference portfolios, aligning deliverables with event milestones and sales deadlines.
- Oversee fulfillment of booth and partner agreements, including client communications, preparation, and on-site execution during conferences.
- Partner with internal stakeholders and service contractors to design exhibit hall layouts that encourage interaction and support exhibitor value.
- Administer exhibitor onboarding processes by maintaining online portals, collecting required information, and distributing timely updates.
- Coordinate exhibitor service documentation, including service kits, insurance certificates, contractor forms, and booth plan approvals for each event.
- Work with event vendors and registration partners to organize exhibit hall security, staffing support, schedules, housing coordination, lead retrieval, and exhibitor-facing services on site.
- Manage development of the exhibit hall guide by setting production timelines, gathering materials, and ensuring exhibitors receive clear instructions for submissions.
- Support placement of promotional materials within conference programming and collaborate on show floor presentation and layout details.
- Supervise exhibit hall operations during move-in, live event hours, and dismantle, resolving issues quickly and serving as a primary resource for exhibitors.
- Conduct post-event follow-up with exhibitors and participants to gather feedback, address concerns, reinforce event value, and distribute final event rosters. Requirements
- At least 5 years of experience in exhibit management, meeting planning, conference operations, or a closely related field.
- Demonstrated ability to organize competing priorities, manage timelines, and complete assignments with a high level of accuracy.
- Strong attention to detail and dependable follow-through in a fast-paced event environment.
- Effective problem-solving skills with the ability to make sound decisions and address issues under deadline pressure.
- Clear verbal and written communication skills for working with clients, vendors, and cross-functional teams.
- Advanced proficiency in Microsoft Office applications.
- Ability to build productive working relationships with stakeholders at varying levels of an organization.
- Familiarity with exhibitor logistics, vendor coordination, event support execution, and conference planning best practices.