Senior Proposal Coordinator

As a member of the administrative staff, the Senior Proposal Coordinator is responsible for in-house marketing duties. These include proposal preparation, CRM database maintenance, preparation of general marketing materials, and communication and coordination with clients and subconsultants in addition to other general office duties as assigned. The position is responsible for maintaining good relationships with A/E firms and procurement offices.

Benefits:

Medical, Dental, and Vision Insurance Flexible Spending Account (FSA) Dependent Care FSA Health Savings Account (HSA) Life Insurance Paid Time Off (PTO) Paid Overtime and Holidays Flexible Schedule 401(k) Retirement Plan Professional Development Opportunities Professional Licensure Assistance Bonus Program Company Sponsored Events And more

Essential Functions:

Utilize Microsoft Office, Adobe Creative Suite (InDesign), Deltek Vantagepoint, CRM systems, and other industry software to support proposal and marketing efforts. Maintain CRM data, including clients, projects, resumes, opportunities, and pursuit information. Research and track RFPs, RFQs, Sources Sought, IDIQs, MATOCs, and other procurement opportunities using GovWin, eMMA, SAM.gov, and related platforms. Develop and coordinate proposals, SOQs, SF330s, technical proposals, interview presentations, task orders, and design build pursuits. Prepare proposal deliverables in InDesign, Microsoft Office, PDF, and hard copy formats. Coordinate proposal schedules, assignments, deadlines, and deliverables with technical staff and teaming partners. Write, edit, and format resumes, project descriptions, executive summaries, technical narratives, and marketing content. Coordinate with prime consultants and subconsultants to obtain required qualifications and supporting documentation. Attend pre-proposal meetings, client meetings, conferences, and networking events. Develop and maintain project sheets, capabilities statements, brochures, presentations, and award submissions. Coordinate project photography, employee headshots, and visual marketing content. Create targeted email campaigns, newsletters, and client communications. Maintain the firm's website, intranet, social media platforms, and digital marketing content. Develop interview presentations and coordinate interview preparation activities. Support business development through market research, client tracking, and pursuit planning. Ensure proposal compliance, quality control, and adherence to branding standards. Mentor junior marketing staff and assist with proposal best practices. Perform other marketing and business development duties as assigned.

Competencies :

Actively and effectively communicate, collaborate, and coordinate with clients, co-workers, and others. Effectively work on multiple assignments simultaneously. Ability to provide the proper discretion required in overseeing sensitive documentation. Commitment to maintaining a high standard of quality in the delivery of our services, customer service, and ethical standards. Organizational skills.

Education and Experience :

(a) Required

• Associate's degree in business from College or University program. Four-plus years in Marketing or Proposal/Technical Writing. Experience in the architecture/engineering/construction industry. (b) Preferred
• Four-year Degree in Business from a College or University program. Supervisory Responsibility
• Ability to direct and follow up with staff to ensure deadlines are met. Work Environment
• Most work is performed in an office environment. Regular trips to a variety of locations for meetings and observations are also required. Expected Hours
• This is a full-time position based on a 40-hour work week.

A 7AM to 9AM start time will be negotiated with your supervisor. Schedule will be coordinated with the normal Monday through Friday, 9AM to 3PM core hours. An unpaid lunch hour beginning at 11:45AM is available. Requires adjusting schedule to suit clients and working overtime as necessary to satisfactorily meet project schedules. Hybrid Work

• Four days in office and one remote workday after 90-day probationary period. Physical Demands
• This position requires the ability to sit for long periods of time though standing desks are provided.

It also requires the use of basic motor, oral, and visual skills, such as the ability to walk, use hands, talk, hear, and the ability to use close vision, distance vision, color vision, and to adjust focus. It requires the ability to stand for extended periods and lift/carry materials weighing up to 25 lbs. Travel

• This position requires occasional day trips throughout the Mid-Atlantic area. It requires an occasional overnight trip and travel by plane. It requires a valid driver's license and appropriate vehicle. Work Authorization/Security Clearance
• Must be approved for working in the United States. Other Duties
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Reasonable Accommodation
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Pay:

$80k to $100k An EEO Employer

NOTICE TO THIRD PARTY AGENCIES

• HENRY

ADAMS, LLC

does not accept unsolicited resumes from recruiters, staffing agencies, etc. In the event a resume is submitted without a previously signed agreement, HENRY ADAMS reserves the right to pursue and hire such candidate(s) without financial obligation to third party. Unsolicited resumes will be deemed the property of

HENRY ADAMS.

Job Type:

Full-time Pay:

$80,000.00

• $100,000.

00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

Work Location:

Hybrid remote in Towson, MD 21204