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Records Clerk
Job
Robert Half
San Antonio, TX (In Person)
Full-Time
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Job Description
Description Our client is in need of a detail-oriented Records Clerk to support document organization and records maintenance in San Antonio, Texas. This position focuses on managing personnel files, preparing physical documents for digital conversion, and maintaining accurate records in accordance with established retention guidelines. The ideal candidate brings hands-on experience with electronic records, file categorization, and clerical support in a high-volume administrative environment.
Responsibilities:
- Review and catalog existing personnel files within Fleet and Facilities to create an organized inventory of available records.
- Prepare paper documents for digital processing by removing fasteners and arranging materials for efficient scanning.
- Scan and convert records into approved electronic formats while maintaining document quality and completeness.
- Assign accurate labels, categories, and indexing details so files can be located quickly within digital record systems.
- Examine personnel files to identify and separate materials that should not be retained in standard records, including restricted medical documentation.
- Audit I-9 documentation to confirm compliance with applicable retention timelines and internal recordkeeping standards.
- Determine which records meet destruction criteria and coordinate secure purging in accordance with established procedures.
- Provide additional administrative and clerical support related to file maintenance, document handling, and records organization as needed. Requirements
- Prior experience working with records digitization, electronic file management, or document imaging processes.
- Knowledge of records retention practices and the ability to apply compliance-based filing and purge guidelines.
- Familiarity with organizing, indexing, and maintaining digital and physical personnel records.
- Ability to handle confidential information with discretion and strong attention to detail.
- Proficiency with electronic records systems and digital file storage environments.
- Strong administrative support skills, including document review, data organization, and general clerical tasks.
- Experience in records management, case management, or other document-heavy office environments is preferred.