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Records Retention Specialist
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City of Redmond
Redmond, WA (In Person)
Full-Time
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Job Description
The City of Redmond is a thriving, culturally diversecommunityand home to over80,000 residents.
Redmond is the hub of an array of commerce and industry ranging from technology,aerospace, and gaming to biomedical and innovation start-ups. In this role, you will represent the city, and our values of service, integrity, accountability, belonging and stewardship. Public Works is seeking a detail-oriented and organized individual to support a records cleanup and retention initiative. This role will support the department's records management efforts by organizing, reviewing, and preparing physical records for retention, archiving, or secure destructionin accordance with the Washington State Archives Local Government Common Records Retention (CORE) and the City's Records Retention policies. Records to be reviewed include construction (plans, specifications, design and construction reports, notes), utilities (water, sewer, stormwater), transportation, right-of-way, permits, and general administrative files. Records Review & Classification Review boxed records and ensure contents match inventory Determine retention status based on City policy, business needs, and Washington State Archives CORE Create new folders as required based on record contents Update inventory with corrections to contents and retention status Organization & Disposition Organize records based on disposition: keep, destroy, or State Archivist review. Clearly label boxes and folders according to disposition Documentation & Compliance Ensure records are handled in accordance with legal and departmental policies Complete tracking forms and logs for records disposition Support audit readiness by maintaining organized documentation Coordination & Logistics Coordinate with internal teams and external parties for disposition Maintain confidentiality and data security throughout all tasks Deliverables Completed records inventory spreadsheet Summary report of records processed during assignment Education and experience: Associate's degree or high school diploma /G.E.D. with 2 years of college level coursework Five years of progressively responsible administrative support experience May require relevant certification or higher education coursework as it pertains to the department/division Experience with Public Works Construction, Utilities, or other construction experience preferred Experience with Public records preferred Experience with Washington State Archives Local Government Common Records (CORE) a plus Any combination of education and experience that provides the desired knowledge, skills and abilities to perform the essential duties of the position Other This class description describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, and skills required of the job. Please review the Administrative Specialist (Supplemental) SNR job description for more information about the knowledge, skills, abilities, working conditions, and physical requirements. This is a supplemental, non-benefitted position
Redmond is the hub of an array of commerce and industry ranging from technology,aerospace, and gaming to biomedical and innovation start-ups. In this role, you will represent the city, and our values of service, integrity, accountability, belonging and stewardship. Public Works is seeking a detail-oriented and organized individual to support a records cleanup and retention initiative. This role will support the department's records management efforts by organizing, reviewing, and preparing physical records for retention, archiving, or secure destructionin accordance with the Washington State Archives Local Government Common Records Retention (CORE) and the City's Records Retention policies. Records to be reviewed include construction (plans, specifications, design and construction reports, notes), utilities (water, sewer, stormwater), transportation, right-of-way, permits, and general administrative files. Records Review & Classification Review boxed records and ensure contents match inventory Determine retention status based on City policy, business needs, and Washington State Archives CORE Create new folders as required based on record contents Update inventory with corrections to contents and retention status Organization & Disposition Organize records based on disposition: keep, destroy, or State Archivist review. Clearly label boxes and folders according to disposition Documentation & Compliance Ensure records are handled in accordance with legal and departmental policies Complete tracking forms and logs for records disposition Support audit readiness by maintaining organized documentation Coordination & Logistics Coordinate with internal teams and external parties for disposition Maintain confidentiality and data security throughout all tasks Deliverables Completed records inventory spreadsheet Summary report of records processed during assignment Education and experience: Associate's degree or high school diploma /G.E.D. with 2 years of college level coursework Five years of progressively responsible administrative support experience May require relevant certification or higher education coursework as it pertains to the department/division Experience with Public Works Construction, Utilities, or other construction experience preferred Experience with Public records preferred Experience with Washington State Archives Local Government Common Records (CORE) a plus Any combination of education and experience that provides the desired knowledge, skills and abilities to perform the essential duties of the position Other This class description describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, and skills required of the job. Please review the Administrative Specialist (Supplemental) SNR job description for more information about the knowledge, skills, abilities, working conditions, and physical requirements. This is a supplemental, non-benefitted position