Special Education Compliance Specialist

Special Education Compliance Specialist College Station ISD SPECIAL

SERVICES

• College Station, Texas This job is also posted in College Station ISD Job Details

Job ID:

5770171

Application Deadline:

Jun 17, 2026 11:59 PM (Central Standard Time)

Posted:

Yesterday

Starting Date:

Immediately Job Description

Job Title:

Special Education Compliance Specialist Reports to: Executive Director of Special Services Dept./

School:

Special Services Pay Grade:

Paraprofessional PG 6

Wage Status:

Non-Exempt

Days:

240

Primary Purpose:

Provide administrative, compliance and operational support to the Special Service Department by coordinating clerical functions, maintaining accurate records, monitoring compliance timelines and assisting with state and federal reporting requirements.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of federal and state special education laws, regulations and compliance requirements Knowledge of special education funding framework Knowledge of SHARS Medicaid reimbursement procedures and documentation requirements Ability to maintain strict confidentiality of student records and sensitive district data Strong organizational and time-management skills with ability to prioritize, meet deadlines and manage competing demands Ability to communicate effectively Proficient knowledge MS Office Suite (Word, Excel, etc.), and file maintenance Effective communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets, databases, and word documents

Experience:

At least three years of administrative level clerical support experience

Essential Job Functions:

Provide comprehensive clerical and administrative support to Special Services leadership, including the Director, Assistant Director, Coordinator, and Assessment & Related Services staff. Manage calendars, coordinate meetings, schedule appointments, and prepare departmental correspondence, reports, and compliance documentation. Maintain confidential student, employee, and district records in accordance with federal, state, and district regulations. Conduct special education folder audits and maintain assessment logs to ensure data integrity and compliance with state and federal requirements. Monitor special education evaluation timelines, ARD meeting deadlines, and required documentation to support regulatory compliance and service delivery. Compile, analyze, and submit reports for compliance monitoring, Texas Education Agency (TEA) reviews, audits, and district leadership requests. Organize and maintain digital and physical records related to evaluations, eligibility determinations, service documentation, and staff caseloads. Support implementation of the Texas special education funding model by assisting with data collection, service documentation verification, and maintenance of records necessary for funding and compliance reporting. Collaborate with Special Services staff to ensure accurate documentation of student services, supports, and instructional arrangements required under the intensity-of-service funding framework. Assist with monitoring data quality and reporting processes to support accurate funding submissions and alignment with TEA special education funding requirements. Serve as a primary point of contact for staff, parents, and community members regarding special education procedures, documentation requirements, and district policies. Coordinate professional development events, staff meetings, and onboarding activities for Assessment & Related Services personnel. Assist with SHARS Medicaid reimbursement processes, including transportation log uploads, billing compliance monitoring, documentation support, and reimbursement optimization. Monitor SHARS submissions and related documentation to ensure timely, accurate billing and maximize reimbursement opportunities for eligible services.

Expectations:

Maintain confidentiality of student information Accuracy

• work is neat and correct and completes all work assigned. Personal attributes
• neat and clean in dress and appearance, works with others in a positive manner, adapts quickly to changing situations, arrives to work on time Professional Behavior
• maintains high level of ethical behavior, avoids gossiping, handles confidential information, avoids speaking ill of other personnel, and avoids doing personal business at work Student Relations
• shows respect to students, shows concern and encouragement for students and has positive attitude when working with students General Attributes
• demonstrates ability to remain calm and withstand pressure Public Relations
• Interacts well with students, parents, teachers, peers, and the general public and promotes a positive image of self and school Report to work in a timely manner according to assigned schedule Travel within the district to assigned locations Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position

Supervisory Responsibility:

None

Equipment Used:

Personal or laptop computer, printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector, and video display monitor and/or wheelchair lift adaptive equipment and ramps as needed.

Working Conditions:

Physical Demands /

Mental Demands/ Environmental Factors:

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10-50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail and high levels of accuracy. There are a number of deadlines associated with this position, which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Predictable and regular attendance expected. This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. CSISD does not discriminate against any employee or applicant because of race, color, religion, gender, age, national origin or disability. The district provides equal access to the Boy Scouts and other designated youth groups.

Position Type:

Full-Time

Salary:

$19.75 to $24.08 Per Hour Job Requirements