Job ID:

5806259\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

Immediately\nJob Description\n12 hours/week - 104 Days over 12 months\nJob Description\n

Position:

Administrative Assistant to the Director of Curriculum\nReports to: Director of Curriculum\nEvaluated by: Director of Curriculum\n

Qualifications:

\nHigh school diploma/equivalent; Associates Degree in Office Administration/Secretarial training preferred\nExperience in a busy office environment; able to multitask\nSuperb organizational skills\nExperience with word processing and spreadsheets, especially Google Suite Docs/Sheets, as well as Microsoft Word and Excel; experience with database programs and online programs preferred\nKnowledge of the Google Suite applications (Docs, Sheets, Slides, Forms, and Drive)\nUnderstands and complies with confidentiality requirements\nDemonstrates fast keyboarding skills (65+ wpm)\nAbility to work within fast-paced environment and with minimal supervision\n

KNOWLEDGE, ABILITY, AND SKILLS

\nThe successful candidate will be able to demonstrate knowledge of office operations, practices and procedures; have exceptional organizational skills; have the ability to accomplish work with frequent interruptions; possess clerical and filing skills; demonstrate consistently and with the utmost discretion strict

CONFIDENTIALITY

of matters related to students and staff; demonstrate timeliness in completion of tasks; demonstrate a tactful, warm, friendly and competent public demeanor; have the ability to work cooperatively with others; have knowledge of and ability to operate office equipment such as chromebooks, laptops, shredders, copiers, scanners, etc.; possess speed and accuracy with keyboarding and word processing skills; is proactive with communication with vendors, staff, curriculum department staff, and Director of Curriculum; knowledge of and application of English usage and spelling; knowledge of and accuracy with basic mathematical functions; knowledge of how to use the various applications in the Google Suite (Docs, Sheets, Slides, Forms, and Drive), and to create and enter data into various documents in the Google Suite.\n

General Areas of Responsibility:

\nManages the online professional development database for teachers and staff.\nAssists staff with tuition reimbursement and overall tracking of their PDPs and graduate credits.\nMaintains electronic and paper records related to professional development, credits, and grants.\nAssists Director of Curriculum and Curriculum Department with various clerical tasks, including but not limited to: creating spreadsheets for educational programs, updating curriculum documentation, assisting staff with the online professional development database, tracking professional development attendance, scheduling meetings, photocopying, typing, filing, sending mailings, and completing various forms of data entry.\nPhotocopies and distributes documents as directed by the Director of Curriculum.\nDistributes books or other materials related to curriculum or staff professional development.\nDevelops and maintains purchase orders for items for the Curriculum Department and interfaces with vendors to facilitate this task.\nSpecific job tasks:\nTypes various documents, such as letters, memos, curriculum documents, miscellaneous reports.\nData entry of essential information into the professional development database; creates and runs reports as directed by the Director of Curriculum.\nMaintains electronic and paper records as indicated by the Director of Curriculum.\nMakes telephone calls to staff, vendors, and others regarding school activities/business.\nMakes and/or returns telephone calls and relays messages for the\nDirector of Curriculum.\nTypes and sends e-mail messages as directed by the Director of Curriculum.\nPerforms other duties that may be assigned by the Director of Curriculum.\nPhysical Requirements\nWhile performing the duties of this job, the employee is required to:\n

Operate Standard Office Equipment:

Frequently operate a computer, keyboard, mouse, printer, scanner, copier, and phone.\nSit for

Extended Periods:

Remain in a stationary position (primarily sitting) for prolonged periods.\n

Communicate Effectively:

Regularly communicate and exchange information with students, staff, and the public, both in person and via telephone or email.\n

Possess Visual Acuity:

Must have close visual acuity to perform activities such as preparing and analyzing data, viewing a computer terminal, and reading printed materials.\n

Move Occasionally:

Occasionally move about inside the office to access file cabinets, office machinery, etc.\n

Lift and Transport:

Occasionally lift, move, or transport objects (such as files, paper boxes, books, or small equipment) weighing up to 30 pounds.\n

Perform Repetitive Motions:

Frequently make substantial movements (motions) of the wrists, hands, and/or fingers (e.g., typing).\n

Handle Occasional Bending/Reaching:

May need to bend, stoop, or reach for files or supplies.\nWork Environment\nThis job operates in a professional office environment.\nThe noise level in the work environment is usually moderate.\nThe employee regularly interacts with students, staff, and the public.\n

FSLA Status:

\nNon-Exempt\nEqual Employment Opportunity (EEO) Statement\nThe Tri-Town School Union (Boxford, Middleton, and Topsfield Public Schools) is an equal opportunity employer. We are committed to maintaining a work environment free of discrimination and harassment. We do not discriminate on the basis of sex, race, religion, color, national origin, sexual orientation, gender identity, homelessness, limited English proficiency, disability, or any other protected class in its educational programs, activities, or employment policies. These protections extend to all applicants and employees.\nApplicants are informed that school systems are required to obtain all available criminal offender record information (CORI and SAFIS Background Check per 603 CMR51.00) from the criminal history systems board (CHSB) of any current or prospective employee of the school department.\n

Position Type:

Part-time\n

Salary:

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Administrative Assistant to the Director of Curriculum