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Executive Secretary to the Director of Instruction/Principal
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Lincoln Leadership Academy Charter School
Allentown, PA (In Person)
$47,500 Salary, Full-Time
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Job Description
Executive Secretary to the Director of Instruction/Principal Lincoln Leadership Academy Charter School - 2.7 Allentown, PA Job Details Full-time $45,000 - $50,000 a year 4 hours ago Qualifications Spanish Google Workspace Project management in education Confidential information handling Executive administrative support English High school diploma or GED Documentation tools Managing projects Productivity software Community relationship building Full Job Description Lincoln Leadership Academy Charter School (LLACS) is seeking a highly organized, proactive, and bilingual Executive Secretary to support the Director of Instruction/Principal. This trusted professional serves as a strategic administrative partner, ensuring the effective coordination of instructional leadership operations, communications, compliance requirements, school initiatives, and special projects. The Executive Secretary plays a critical role in supporting the Director of Instruction/Principal by managing priorities, facilitating communication among staff and stakeholders, coordinating instructional and operational activities, tracking school improvement initiatives, and ensuring timely follow-through on key projects and deadlines. The successful candidate will possess exceptional organizational skills, professionalism, discretion, and the ability to manage multiple responsibilities in a fast-paced educational environment. As a key representative of the Director of Instruction/Principal, the Executive Secretary will help advance LLACS's mission of providing a holistic learning community dedicated to the academic, emotional, social, and spiritual success of every student while promoting a culture of leadership, integrity, accountability, and excellence. Essential Duties and Responsibilities Executive and Administrative Support Provide comprehensive administrative support to the Director of Instruction/Principal. Manage calendars, appointments, scheduling priorities, and meeting logistics. Organize daily workflow to ensure priorities and responsibilities are effectively managed. Prepare correspondence, reports, presentations, meeting agendas, and school communications. Maintain confidential information and sensitive matters with the highest level of discretion and professionalism. Monitor and prioritize incoming communications, requests, and inquiries, ensuring timely responses and follow-up. Coordinate travel arrangements, professional development registrations, and event logistics as needed. Serve as a representative of the Principal's office in interactions with staff, families, and community partners. Communication Management Serve as a primary point of contact for communications originating from the Principal's office. Draft, edit, and distribute announcements, newsletters, reports, and correspondence. Facilitate communication between the Director of Instruction/Principal, faculty, staff, students, families, and community stakeholders. Support school messaging, website updates, and social media communications as assigned. Ensure communications are professional, timely, and aligned with school goals. Instructional and School Operations Support Assist in coordinating instructional initiatives, professional development activities, and school improvement efforts. Support the planning and organization of faculty meetings, leadership meetings, and professional learning sessions. Maintain records related to instructional programs, assessments, and school initiatives. Track action items and follow-up activities from leadership and instructional meetings. Assist with organizing academic calendars, testing schedules, and school-wide events. Leadership and Department Liaison Serve as a liaison between the Director of Instruction/Principal and departments including Academics, Student Services, Operations, Human Resources, and the Business Office. Facilitate communication and collaboration among teachers, school leaders, and support staff. Support cross-functional initiatives and help ensure alignment with school improvement goals. Foster positive relationships among staff, students, families, and community stakeholders. Compliance and Reporting Support Assist with the preparation and organization of state reporting requirements and compliance documentation. Maintain records and documentation supporting school accountability and regulatory requirements. Coordinate data collection and organization for audits, accreditation, assessments, and reporting purposes. Support school improvement planning and monitoring processes. Project Management and Strategic Support Coordinate special projects assigned by the Director of Instruction/Principal. Track school goals, improvement initiatives, and leadership priorities. Develop systems to organize workflow, monitor progress, and maintain accountability. Prepare reports, presentations, data summaries, and status updates for leadership review. Ensure timely follow-up and execution of decisions and action plans. Administrative and Office Management Maintain organized filing systems, records management processes, and administrative procedures. Monitor office supplies, equipment, and operational needs supporting the Principal's office. Coordinate logistics for meetings, professional development sessions, retreats, and school-wide events. Prepare agendas, maintain attendance records, and distribute meeting materials. Ensure follow-up on meeting outcomes and assigned responsibilities. Provide administrative support across departments as needed. Qualifications Required Qualifications High School Diploma Minimum of three (3) years of executive administrative, executive assistant, or leadership support experience. Bilingual proficiency in English and Spanish required. Excellent written and verbal communication skills in both English and Spanish. Exceptional organizational, project management, and time-management skills. Strong attention to detail and ability to manage multiple priorities simultaneously. Proficiency in Google Workspace and standard office productivity software. Demonstrated ability to maintain confidentiality and exercise sound judgment. Ability to work independently while collaborating effectively with diverse stakeholders. Preferred Qualifications Bachelor's degree in Business Administration, Office Management, Education, Communications, or a related field. Experience working in a charter school, public school, nonprofit, or educational environment. Experience supporting school administrators, principals, or instructional leaders. Knowledge of Pennsylvania public education and charter school operations. Experience with compliance reporting, school improvement planning, and educational data management. Core Competencies Successful candidates will demonstrate: Professionalism, integrity, and discretion Strong organizational and planning skills Exceptional interpersonal and relationship-building abilities Initiative and proactive problem-solving Excellent written and verbal communication Project management and follow-through Adaptability and flexibility in a dynamic environment Commitment to teamwork, collaboration, and customer service Alignment with LLACS's core values of Respect, Honesty, Kindness, Compassion, Responsibility, and Leadership Working Conditions Full-time, 12-month position. Primarily office-based with occasional evening meetings, school events, and community activities. Ability to sit, stand, walk, and use standard office equipment for extended periods. Occasional travel within the local community may be required.