Graduate Student Advisor

The Graduate Student Services Advisor for Chemistry is responsible for managing the full lifecycle of graduate student administration, academic operations, and faculty coordination within the department. This role oversees quarterly processes including the development and distribution of Teaching Assistant (TA) call letters, coordination of TA assignments, and collaboration with faculty and leadership to ensure accurate student funding information is communicated and maintained. The coordinator is responsible for building and maintaining the academic course schedule in Banner, using historical data to project future offerings, coordinating classroom assignments, and ensuring alignment with departmental space guidelines. They also manage student enrollment by ensuring compliance with unit requirements, tracking degree progress, and facilitating enrollment adjustments in accordance with university policy. In partnership with financial analysts, the role administers graduate student funding by entering TA, GSR, and stipend support into systems such as GSMS, while monitoring reports to resolve registration and employment issues. In addition, the position coordinates major academic milestones and examinations, including Orientation Exams, Second-Year Research Evaluations (SYRE), Oral Qualifying Exams, and Final Defenses. Responsibilities include scheduling, communications with students and faculty committees, preparation of materials, compliance with Graduate Division requirements, and documentation of outcomes. The coordinator leads the planning and execution of graduate student orientation, including program scheduling, logistics, faculty coordination, and onboarding communications, while also managing annual student reviews by compiling progress data, preparing evaluation summaries, and distributing official letters. The role plays a key part in graduate recruitment by maintaining application systems such as Slate, tracking applicant data, supporting recruitment events, and coordinating visit weekends. Ongoing responsibilities include maintaining accurate student records in Banner, processing petitions through R'Grad, coordinating regular communications such as safety notices and seminar reminders, managing physical and digital student files, and supporting departmental operations such as faculty onboarding and compliance tracking. This position serves as a central liaison between faculty, students, and administrative units, ensuring the integrity, accuracy, and efficiency of graduate program operations while supporting student success and adherence to institutional policies. The full salary range for the Graduate Student Advisor is $56,000 - $96,400 annually. However, the expected pay scale for this position is $56,000 - $76,200 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. degree Bachelor's degree in related area and/or equivalent experience/training. Required experience 4 - 7 years of related experience. Required Advanced writing skills to independently compose letters, memos, reports and other written communication and marketing materials for a variety of audiences, using correct spelling, grammar and composition skills. Strong critical thinking and analytical skills. Demonstrated experience in exporting/importing data between software applications and demonstrated ability to organize, summarize and analyze data. Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance. Skill in working independently and following through on assignments with minimal directions. Ability to organize and prioritize workload, with multiple tasks and complete diverse projects with firm deadlines. Working knowledge of advising and counseling techniques. Solid verbal and written communication skills. Interpersonal skills. Ability to interact and communicate effectively, both orally and in writing, with students, faculty, professional staff, campus administrators and other constituents. Excellent interpersonal skills including tact, diplomacy, adaptability and ability to identify sensitive situations and the proper course of action. Ability to work in a team environment and contribute to the improvement of the program and department. Ability to maintain confidentiality at all times. Ability in problem identification and reasoning; ability to develop original ideas to solve problems. Multicultural competencies; ability to work with diverse populations. Advanced skills to effectively and interactively use current software applications including: MS Excel, Word, PowerPoint, Adobe, and Outlook. Advanced writing skills to independently compose letters, memos, reports and other written communication and marketing materials for a variety of audiences, using correct spelling, grammar and composition skills. Required