Collegiate High School Records & Reports Specialist

Collegiate High School Records & Reports Specialist Category:

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Collegiate High School Locations:

Niceville, FL Posted:

Apr 30, 2026

Closes:

Open Until Filled Type:

Full-time Position ID:

200015

Share About Northwest Florida State College:

In over 50 years of service, Northwest Florida State College has earned a reputation for educational excellence and community involvement. As part of Florida's public system of 28 state and community colleges, NWFSC offers bachelor's degree programs, associate degrees, and certificates.

Salary:

$32,841

Job Description:

The Records/Reports Specialist is a 12-month position under the supervision of the Collegiate High School Principal. The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carry out its mission. In compliance with approved policies and procedures be accountable for the following: Serves as contact for callers and visitors, assesses need and urgency, of any of the calls and responds as appropriate. Follows through until closure is reached. Responds to incoming telephone calls from students, parents, staff, and visitors, using sound judgment regarding priority of calls and daily business Prepares reports, forms, and correspondence from data approved and/or submitted by the Principal for compliance with charter school contract, NWFSC Governing Board Policy, and Florida State Laws Registers students for classes in Banner Admits students in the Okaloosa County School System, builds the master-schedule and individualized student schedules that qualify for FTE funds, prepare and files all documents for FTE. Prepares and submits bus FTE Prepares various reports that are required by the state through the Okaloosa County School District. Prepares & processes Federal Impact cards for federal funds Processes free/ reduced lunch applications keeping records for state reporting Prepares staff survey 4 times a year for state reporting. Maintains all required paperwork of official school documents that are subject to state audits Maintains part-time personnel time-sheets Keeps accurate records for appropriate accounting, property inventory including books and laptops, FTE projections for funding to formulate the school budget Stocks and maintains office supplies Orders all supplies for Collegiate High School, including furniture and computers using appropriate vendors and best price sources Works collaboratively with all college employees to promote student success Has the ability to prioritize tasks Completes annual compliance training Performs other duties as assigned Benefits Health insurance for employee and dependent coverage available. College-paid basic life insurance for employee with additional coverage for employee and/or dependents at employee's expense College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS) Optional dental and vision insurance at employee's expense Paid leave accrual (sick and vacation/annual leave) Paid time off for designated holidays, winter break, and spring break Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events

Requirements:

High school diploma required, A.A. Degree preferred At least four (4) years of experience in a similar position at K-12 public school or Community College level Knowledge of and experience with the Microsoft office suite Demonstrated interest in students and the ability to relate to students, faculty, and parents Excellent verbal and written communication skills.

Additional Information:

Classification:

Career Service Grant Funded :

N Location:

Niceville FLSA Status:

Non-Exempt Application Deadline:

Open until filled. Review of applications will begin immediately.

Application Instructions:

All sections of the application must be completed. Please provide a complete application package that includes all of the following: NWFSC Application. Resume. A cover letter explaining why you consider yourself qualified for this position. •After submitting your resume, the following page will allow you to upload additional documents. The maximum allowable size for uploading documents is 10 MB. Documents exceeding 10 MB must be scanned at a lower resolution or divided into separate documents to reduce file size. If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant's grievance should be addressed to the Human Resources Executive Director. Northwest Florida State College does not discriminate based on age, color, ethnicity, race, national origin, disability, marital status, pregnancy, religion, genetic information, sex, gender, or any other legally protected classification in its employment practices or its educational programs or activities. In accordance with the Americans with Disabilities Act, NWFSC strictly prohibits the discrimination against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training, and other terms and conditions of employment. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWFSC is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace. Frequently Asked Questions (FAQs) Powered by