Full Job Description School Based Medicaid Assistant Location:

Sage Network Position:

Classified- Part-time Hours:

10-15 hours per week

Working Calendar:

152 working days

Reports To:

Human Resources Director Salary:

$15 per hour or DOE Sage International Network of Schools is seeking a

PART-TIME

, detail-oriented School-Based Medicaid Assistant to provide administrative support for our School-Based Medicaid Program. This position plays a key role in maintaining accurate documentation, supporting billing processes, and assisting with compliance-related tasks under the direction of Human Resources Director. This role is well-suited for someone who is organized, dependable, and comfortable working with confidential records, data entry, and routine administrative processes. Position Description The School-Based Medicaid Assistant supports the day-to-day administrative functions of the School-Based Medicaid Program. Responsibilities focus on record maintenance, billing support, data tracking, and coordination with internal staff and external billing partners to ensure timely and accurate Medicaid reimbursement. Qualifications High school diploma or equivalent required Proficiency with basic Microsoft/Google software (word processing, spreadsheets, databases) Strong attention to detail and organizational skills Ability to manage multiple tasks and meet deadlines Effective written and verbal communication skills Ability to maintain strict confidentiality of student, staff, and family information Ability to work independently with guidance and direction as needed Preferred Associate's degree in business administration, education, or a related field Experience in a school setting or with Medicaid, healthcare billing, or special education programs One year of clerical, administrative, or billing-related experience Key Responsibilities Medicaid Documentation & Records Support Assist with maintaining organized and up-to-date Medicaid records, including eligibility documentation, service logs, and physician authorizations Ensure student records are handled in accordance with confidentiality and privacy requirements Support record preparation for audits and reviews Billing & Data Support Assist with submitting Medicaid billing information to the designated billing agency Track claim submissions, payments, and follow-up items Help identify and resolve billing discrepancies through research and documentation support Maintain spreadsheets and basic reports related to Medicaid tracking and compliance Administrative & Clerical Support Perform routine data entry, filing, copying, and correspondence Assist with scheduling, document collection, and communication with school staff Attend required trainings and meetings to maintain program knowledge Collaboration Work closely with Human Resources and Special Education staff to support Medicaid-related processes Assist with distributing guidance and documentation requirements to school staff based on the needs of the program Other Duties Perform other related duties as assigned Application Requirements Online Application Resume Cover Letter (Optional)

NOTE:

All certificated and non-certificated employees and other individuals are required to undergo a criminal history check and submit to fingerprinting. Any applicant convicted of any of the felony crimes enumerated in Section 33-1208, Idaho Code may not be hired, and any applicant convicted of any felony offense listed in Section 33-1208(2), Idaho Code shall not be hired.

Job Type:

Part-time Pay:

$15.00 - $17.00 per hour

Work Location:

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