Job ID:

5816920\n

Application Deadline:

Jul 20, 2026 11:59 PM (Eastern Standard Time)\n

Posted:

Yesterday\n

Starting Date:

Immediately\nJob Description\n

Job Title:

Principal's Administrative Assistant Supervisor:

Principal Contract Length:

Full Year Job Classification:

Non-exempt\n

Pay Grade:

H\nJob Summary The Principal's Administrative Assistant supports the Principal in the planning, organization, and management of school activities and programs. This includes coordinating and tracking various tasks and processes to ensure a smooth operation of daily school functions. The Principal's Administrative Assistant represents the school to students, parents and guardians, guests, community members, vendors, and others. As such, they must demonstrate a high degree of professionalism. Due to the busy work environment and the varied responsibilities of the position, the Principal's Administrative Assistant must be adaptable, able to track multiple projects, and work independently as well as collaboratively with colleagues. Essential Duties and Responsibilities\nMaintain administrative schedule for parent or staff meetings and other meeting requests\nFacilitate meeting arrangements (i.e. coordinate space, time, availability of attendees, and other logistics as needed)\nMaintain databases for student and staffing record-keeping AESOP/Veritime\nInput data, monitor for accuracy, reconcile and generate reports\nCoordinate coverage for staff vacancies\nProvide technical assistance as needed to staff\nPowerschool Facilitate and ensure accurate and timely distribution of student information to appropriate departments within the school and district Input and update change of addresses, emergency contacts, student lists\nInput data from free and reduced lunch forms, share with necessary departments\nMaintain student cumulative files - Chestnut Street Academy Provide technical assistance as needed (i.e., resetting student passwords)\nMUNIS\nProcess purchase orders\nEnsure accurate distribution of purchased materials Receive and advise account payable to make payment\nMaintain school building budget\nMaintain school safety procedures and ensure their adherence\nEnsure compliance with court ordered parent/guardian requirements\nAssume role of a \"Safety Captain\" for school\nEnsure \"walkie-talkies\" are maintained\nManage school correspondence\nProcess all mailings related to student records\nDistribute student report cards and progress reports\nFacilitate ParentSquare updates to families\nEnsure accurate distribution of postal mail and packages\nTrain new Administrative Employees\nFiling and Data Archiving\nAdvance cumulative files at the end of each year\nSend files to schools when students transfer or advance to another school\nOther Duties\nGreet and assist visitors\nHandle calls and emails\nTechnology and Maintenance work orders\nCovering the Main office\nSupport Main Office staff as needed\nWorking with PGO on all teacher and student grants\nOverseeing Principal Gift account and all sub-accounts\nMaking PA announcements\nAdjusting the bell schedule for the week\nDistributing computer accounts to any new staff and assisting with set up if needed\nCORI forms\nEnrollment Verification Letters\n6th grade Moving On ceremony - planning, organizing, schedule translation services. Other duties as assigned\n

Position Type:

Full-Time\n

Salary:

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