Administrative Support Specialist I - Senior Administrative Support Specialist 632991

Administrative Support Specialist I - Senior Administrative Support Specialist 632991 494003 Stillwater

ARTS AND SCIENCES

(STW) Staff Full-time High school diploma or equivalent

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FAVORITES

Campus OSU-Stillwater Contact Name & Email Stephanie Anderson, stephanie.anderson11@okstate.edu Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $13.50 - $20.00 Hourly Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by March 27, 2026, to ensure full consideration. Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About this Position The Administrative Support Specialist for the Physics Department serves as the department's first point of contact, ensuring a welcoming and helpful environment. Key duties include greeting visitors, answering calls, and providing general departmental information. The role manages the department's website, social media, and annual newsletter, and creates publicity materials for events. Responsibilities also include collecting and organizing semester syllabi, completing campus errands, maintaining office supplies, and handling mail and packages. This position oversees textbook and key logs, maintains the checkin/checkout system, and prepares surplus/disposal information for CAS Business Operations. Additional duties include serving as the departmental PCard administrator, submitting OK Corral carts, and assisting with travel quotes, scheduling, and travel requests. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date)

Admin Supp Spclt I:

High school and 1 year of clerical/customer service experience.

Admin Supp Spclt II:

High school and 2 years of clerical/customer service experience.

Admin Supp Spclt Sr:

High school and 3 years of clerical/customer service experience. Post-secondary education may substitute for years of required experience. Preferred Qualifications High School/GED (degree must be conferred on or before agreed upon start date) 3 years clerical/customer service experience. All positions are subject to the availability of funding, and any offers are contingent upon the successful completion of a background check. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation in the application process. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To request an accommodation, please email eeo@okstate.edu or call 405-744-5449. Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions.