Associate School Business Administrator

Associate School Business Administrator William M Davies Jr. Career and Technical High School Wm M. Davies, Jr. Career and Technical High School - Lincoln, Rhode Island This job is also posted in Rhode Island State DOE Consortium Job Board Job Details

Job ID:

5787644

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Immediately Job Description Davies Career and Technical High School in Lincoln, Rhode Island is a state school that prepares students with a technical skill set and training they can carry to future careers. Over 90% of graduates leave Davies with industry certification, with students choosing from across nine different career areas: Automotive Careers, Electrical, Machine Technology, Pre-Engineering, Cybersecurity, Biomanufacturing Technology, Education , Health Careers, Hospitality Careers, Graphics & Interactive Media. By providing hands-on training and career preparation, we not only help our students discover new passions, we help ensure each Davies graduate has the academic background and technical skills needed for future success. As a State of Rhode Island employee, you would be offered an array of benefits including benefits (medical, dental & vision), life insurance, personal time, sick time, deferred compensation, legal coverage, etc... Davies is now hiring an Associate School Business Administrator! Qualifications

• Must be eligible or working toward obtaining a RI School Business Administrator certification
• Demonstrated knowledge of school budgeting, purchasing & procurements, salary and benefits costing, and preparation of varied financial reports Essential Duties and Responsibilities (other duties may be assigned)
• Support the School Business Administrator with budget preparation for state, local, categorical, capital and grants funding sources.
• Prepare and provide financial data summaries in support of the preparation of budget status updates and projections (quarterly, annually, intermittent) as required or upon request.
• Assist the School Business Administrator in supporting and supervising the business office
• Process purchase requisitions required to generate purchase orders.
• Determine the expenditure coding for financial transactions so as to insure accurate capture of expenditures by funding source, line item and department.
• Prepare adjusting journal entries necessary for accurate general ledger recording of all financial transactions.
• Assist with Federal entitlement grants application processes and provide support as needed for grants financial reporting (Title I, Title II, IDEA, Title IV, Perkins, as well as categorical and other grants).
• Oversee and provide support for the payroll preparation for bi-weekly payments of wages, stipends, clubs, extra-curricular, and all other wage types.
• Assist in preparation of Uniform Chart of Accounts (UCOA) reporting file
• Prepare Federal reimbursement claiming for the student meals programs under the policies, rules and regulations governing National School Breakfast, Lunch and CACFP meals programs.
• Assist in the administration of the Student Activities Fund, insuring that all deposits and expenditures are properly recorded, and monthly bank reconciliations are performed.
• Prepare annual applications necessary for the maintenance and renewal of the school's insurance policy coverages, including obtaining a Student Accident Insurance carrier.
• Assist the School Business Administrator with records retention processes on an annual basis in accordance with State of RI records retention policies.
• Fulfill all other related duties as assigned. Skills Required
• Proficiency in Microsoft Office Suite, the Internet, Google Docs and Gmail
• Proficiency in, or ability to become proficient in: Accelegrants, ERP/Workday, BFM budget management system, and systems as may be implemented by the State for its agencies
• Strong verbal and written communications skills
• Demonstrated ability to support, lead and guide staff members
• Embrace and demonstrate collaboration and teamwork
• Meet deadlines involving multiple concurrent tasks within time constraints
• Must possess the ability and desire to be directly involved in a varied, wide range of duties involved in main office/central office operations Physical Demands
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to stand, walk, bend, sit, and talk or hear.

Specific vision ability required by this job includes close vision and distance vision. Daily use of small and large motor skills applicable to the daily operation of a computer. Regularly interacts with leadership team members, Board of Trustees, teachers, external State office workers, students, the public, and with other workers. Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work environment consists of offices, classrooms, ramps, and the ability to move throughout the facility and surrounding outside grounds; sometimes to other buildings. The noise level in this environment may be loud, depending upon the activity level during the day and the location. Education and Experience Requirements
• Minimum requirement: Bachelor's Degree in Business Finance or a closely related field, with a concentration in accounting or finance, or a substantially similar degree to be deemed qualified to obtain a RI Department of Education issued School Business Administrator certification.
• Must possess or be working toward qualifying for a Rhode Island Department of Education issued School Business Administrator certification.
• Minimum of two (2) years' experience in managerial and supervisory roles directly related to purchasing and procurements, budget creation, general ledger accounting and recording, financial reporting, as well as overall main office & central office duties within a school environment.
• Possession of any combination of education and experience that shall be substantially equivalent to the above education and experience.

Terms of Employment Compensation is annual salary, and is a required 12-month employment position. The successful candidate will be hired as a non-union, non-classified employee as defined by the State of Rhode Island employee classification system, and will be a state employee.

Benefits:

Align to the State of Rhode Island healthcare plans and other benefits in accordance with the standards afforded to non-union, non-classified employees of the State of Rhode Island. Work year: Year-round

Workweek:

35 Hours Other The information contained in this job description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently managing some of the duties of this position and additional duties may be assigned.

Position Type:

Full-time