PT Admissions & Accessibility Services Assistant

Posting Summary Working Title PT Admissions & Accessibility Services Assistant Role Title Admin and Office Spec I Role Code 19011-SW FLSA Nonexempt Pay Band 01 Position Number 294W0083 Agency Southwest Virginia Community College Division Southwest Virginia Community College (Div) Work Location Tazewell - 185 Hiring Range $15.00 per hour Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule Up to 29 hours per week, primarily 7:45 am to 4:30 pm, with occasional evening and weekend hours Sensitive Position No Job Description Southwest Virginia Community College (SWCC) offers career-training programs in numerous technical, industrial and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, Southwest offers associate's degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university. Southwest also has associate's degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice. This position serves as an Accessibility Services Assistant , supporting the Director of Disability Services and as a support staff member to the Admissions Office by: Scheduling student testing appointments Administering approved test accommodations Providing support for proctored testing, read‑aloud services, and other approved testing modifications Coordinating communication with students and faculty regarding accommodations Serve as point of contact when the Director is unavailable Providing excellent customer service to students, faculty, staff, and community members Support prospective students with the application process Assist faculty and staff with questions about the admissions and enrollment processes Key Responsibilities Admissions & Records Support Provide exceptional front‑line customer service to students, prospective students, community members, and staff. Assist with application and enrollment processes in person, by phone, and via electronic communication. Maintain confidentiality of all student information in compliance with FERPA. Assist faculty and staff with admissions- and enrollment‑related inquiries. Accessibility Services Support Collaborate with the Director of Disability Services to support students with approved accommodations. Schedule testing sessions and appointments for accommodated testing. Create and manage Accessibility Services Calendar Administer approved test accommodations, including: Proctored testing Read‑aloud services Extended time Low-distraction or private testing environments Maintain secure handling of testing materials before and after administration. Communicate with faculty regarding accommodations, testing needs, and scheduling. Track testing appointments and accommodations using Excel and internal systems. General Administrative Duties Maintain accurate records, files, and documentation. Prioritize workflow to meet deadlines while maintaining a high standard of service. Use Microsoft Office applications—including Excel skills —for reporting, scheduling, and communication. Operate standard office technology and software. Other duties as assigned, including support during special events or emergency situations. Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. KSA's/Required Qualifications Ability to work independently and as part of a team. Excellent organization , attention to detail , and time‑management skills. Strong written and verbal communication skills. Demonstrated professionalism and strong customer service skills. Proficiency in Microsoft Office , especially Excel , Word, and Outlook. Ability to handle confidential information with discretion. Must be willing to work evenings and/or weekends as needed. Additional Considerations Associate's degree. Experience using the VCCS Student Information System (SIS). Experience working in an educational or accessibility services environment. Operation of a State Vehicle No Supervises Employees No Required Travel Some travel may be required. Posting Detail Information Posting Number WGE_3113P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 04/02/2026 Job Close Date 04/15/2026 Open Until Filled No Agency Website Contact Name Human Resources Email hr@sw.edu Phone Number 276-964-7333 Special Instructions to Applicants In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: Additional Information Background Check Statement Disclaimer The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/ EEO Statement The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors. ADA Statement The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested. E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.