Student Office Assistant

Student Office Assistant Position Overview The Department of Political Science is seeking a part-time receptionist and office assistant. The student assistant will be responsible for various office duties within the department and will work closely with the Office Manager, Intelligence Community Center for Academic Excellence (ICCAE) Program Manager, Department Chair and Faculty/GTA's within the Political Science department. Federal Work Study students are encouraged to apply. Job Description 80% - Administrative Support & Assistance Provide general administrative assistance in a busy office environment Use Microsoft Office Suite (Word, Excel, PowerPoint) for documents, spreadsheets, and presentations Assist staff and students with office equipment (copiers, printers, scanners, MFDs) Troubleshoot basic equipment issues and report problems as needed Ensure equipment areas remain organized and functional Assist with updating office websites and online content, create graphics for flyers, newsletters, and online communications using tools such as Adobe Spark, InDesign, Qualtrics, and/or Canva Help maintain a neat, organized office environment and track, organize, and replenish office supply inventory Coordinate supply requests and communicate needs to appropriate staff 20% - Campus & Event Support Assist with department graduation activities, setup, coordination, and breakdown as needed Provide support for department events, meetings, and special programs Serve as a runner between the office and other parts of campus as needed Deliver or retrieve documents and materials in a timely manner Required Qualifications Must be undergraduate or graduate student in good academic standing, as indicated in application materials. Experience with Microsoft Word Suite, including Word, Excel, and Outlook, as indicated in application materials. Experience with event planning and promotion, as indicated in application materials. Experience with graphic design software such as Adobe Illustrator, and Canva, as indicated in application materials. Strong written communication skills, as evidenced by cover letter. Preferred Qualifications Experience with survey design software such as Qualtrics and Survey Monkey, as indicated in application materials. Experience in developing online newsletters, as indicated in application materials. Experience with social media platforms, as indicated in application materials. Position Requirements During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for

GRA/GTA/GA

appointments DO NOT apply to Student Hourly appointments). Employment Conditions (1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR. (2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently. Additional Candidate Instructions In addition to the online application, please provide the following. Resume/ CV Cover Letter addressing required/ preferred qualifications One professional reference To ensure full consideration, please apply before the application deadline of May 3rd,2026 at 11:00pm. Contact Information to Applicants Ashley Urban ashleylu@ku.edu Advertised Salary Range $10.25 - $15.00 Anticipated Start Date Monday August 24, 2026