Administrative Support Professional I, Neuroscience

Administrative Support Professional I, Neuroscience University of Arizona - 4.2 Tucson, AZ Job Details Full-time $25.50 - $31.88 an hour 1 day ago Benefits Paid holidays Health insurance Dental insurance Vision insurance Life insurance Retirement plan Qualifications Employee onboarding Website maintenance Website management Report writing Microsoft Excel Event coordination Faculty collaboration Content editing Zoom Executive administrative support Invoice payment processing Bachelor's degree Calendar management Content development Organizational skills Newsletters (communication methods) Productivity software 1 year Onboarding process management Travel scheduling Communication skills Entry level Cross-functional communication Full Job Description Posting Number req25898 Department Neuroscience Department Website Link https://neurosci.arizona.edu/ Location Tucson Campus Address Tucson, AZ USA Position Highlights The Department of Neuroscience seeks an Administrative Support Professional I to join its administrative team. This position provides day-to-day administrative and operational support for departmental activities, with responsibilities that include support of faculty affairs, calendaring, meeting and event coordination, communications support, document preparation, travel coordination, and assistance with other faculty-facing processes. The successful candidate will be highly organized, detail oriented, and able to manage multiple priorities in a collaborative academic environment. This position also supports department communications and faculty success initiatives by assisting, maintaining and updating department website content, and providing administrative support for faculty development activities and faculty awards processes. Strong written communication skills, sound judgment, initiative, and the ability to work effectively with faculty, staff, students, and external partners are essential. The Department of Neuroscience at the University of Arizona is dedicated to advancing education and research on the structure, function, and disorders of the nervous system across a wide range of disciplines. It fosters an interdisciplinary environment that integrates fields such as biology, psychology, engineering, and computational science, while promoting collaboration across campus. Faculty play active leadership roles in research and contribute to both graduate and undergraduate neuroscience programs. This position may be eligible for a hybrid work assignment in conversation with the supervisor. Visa sponsorship is not available for this position. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays;

UA/ASU/NAU

tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. Duties & Responsibilities Execute daily operational and administrative tasks in support of the Department Head and departmental objectives, including calendaring, scheduling and event coordination. Schedule and coordinate meetings, events, and logistics, including room reservations, preparation of materials, agendas, and follow-up communications. Provide routine administrative support for department leadership, faculty, and administrative operations. Facilitate effective communication within the department and with university colleagues, students, and external partners by responding to or routing inquiries and providing routine information. Prepare, format, proofread, and distribute correspondence, reports, presentations, newsletters, and other departmental documents, ensuring accuracy and compliance with university standards. Assist in assembling and distributing the department's quarterly newsletter, including gathering content, drafting or formatting announcements, coordinating deadlines, and ensuring polished final materials. Maintain and update department website content to keep information current, accurate, and aligned with departmental priorities. Maintains and manages departmental listservs. Assist with reimbursements, travel documentation, and invoice processing in accordance with university policies and procedures. Coordinate business travel arrangements and related administrative processes for faculty, staff, students, and invited guests, as needed. Assist with logistics and administrative support for departmental seminars, and special events. Supports the faculty annual review process as well as the promotion & tenure cycle and dossier review and submission. Serves as the UA Faculty Portfolio system lead. Coordinates with College Faculty Affairs team. Provide administrative support for faculty awards and recognition processes, including tracking deadlines, compiling materials, formatting nomination documents, and coordinating submissions. Contribute to team goals and provide general office support to help ensure successful completion of departmental projects and responsibilities. Facilitates on-boarding/orientation of new employees, including issuing keys & setting up required training. Knowledge, Skills & Abilities Proficiency with Microsoft Office Suite particularly Word, Excel & PowerPoint Proficiency with Zoom Understanding of UA Faculty Portfolio (formerly UAVitae) Understanding of UA Travel & Reimbursement policies Strong organizational skills and attention to detail. Strong verbal and written communication skills. Ability to manage multiple assignments and meet deadlines in a fast-paced environment. Ability to follow established policies and procedures while exercising sound judgment. Ability to work collaboratively with faculty, staff, students, and university partners. Ability to learn university systems related to travel, reimbursements, purchasing, website maintenance, and faculty support processes. Basic ability to prepare, edit, and maintain professional communications and web content. This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. Minimum Qualifications Bachelor's degree or equivalent advanced learning attained through experience required. 1 year of relevant work experience is required. Preferred Qualifications Experience providing administrative support in a university, academic, or research environment. Experience coordinating meetings, events, travel, or office operations. Experience preparing newsletters, maintaining web content, or supporting department communications. Experience supporting faculty affairs, faculty development, awards, or related academic administrative processes. FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $25.50-$31.88 Compensation Type hourly rate Grade 7 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level PC1 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date 5/18/2026 Expected End Date Contact Information for Candidates Sara Burke Department Head, Neuroscience Open Date 5/5/2026 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at .