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Job Description
Academic Affairs Administrative Specialist, Administrative Analyst/Specialist, Exempt I
Job no: 558976
Work type: Staff
Location:
Sonoma
Categories:
Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)
This position is only open to Sonoma State University Employees
Application Process
This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Monday, June 29, 2026.
Please review the position description listed above for full scope of responsibilities and qualifications.
Job Summary
Reporting to the Associate Vice President for Academic Resources (AVP), with additional lead work direction from the Associate Vice President and Dean of Graduate and Undergraduate Studies, the Academic Affairs Administrative Specialist (Specialist) performs varied administrative, technical, and analytical duties and provides day-to-day administration to the Academic Affairs division. Work involves participating in the development, alteration, implementation, and evaluation of administrative policies and procedures, while independently planning and conducting research, compiling data, and preparing and presenting reports with reliable conclusions and actionable recommendations. The Specialist contributes to the completion of broad and more complex organizational and projects and goals, often providing project leadership or representing the division on key projects and events within and outside the organization. Contacts involve interaction with all levels inside and outside the university, and may include dealing with sensitive and confidential information.
Key Qualifications
This position requires a bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus two years of related experience. Experience in higher education administration, institutional effectiveness, or academic program support and familiarity with event planning, outreach, and assessment in a university or nonprofit setting is highly preferred. Knowledge of CSU and university policies, procedures, and compliance requirements preferred. Proficiency with computers and Microsoft Office Suite (Word, Excel) and Google Suite is required. Knowledge of experience with databases, PeopleSoft, or CRM systems is preferred.
Salary and Benefits
This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. The CSU Classification Step Range for this position is $5,274 - $7,684 per month (step 1 - step 20). Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed Step 1 ($5,274).
This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer.
A comprehensive benefits summary for this position is available online by to be taken to the CSU benefits page.
For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored.
Supplemental Information
About Sonoma State University:
Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosp of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.
Equal Opportunity & Mandated Reporting:
The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
Mandated Reporting:
This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
