Maintains complete and accurate academic records for currently enrolled students in Veracross, including information related to courses, credits, grades, enrollment status, and academic progress.
Maintains permanent academic records for Montverde Academy alumni and students who have withdrawn from the Academy.
Processes requests for official and unofficial transcripts, student records, alumni records, and apostilles in accordance with established Academy procedures.
Maintains the confidentiality and security of student educational records and ensures that records are released only to authorized individuals and organizations in accordance with applicable laws, regulations, and Academy policies.
Collaborates with College Counseling and other appropriate offices to ensure the accuracy and timely availability of transcripts and academic records needed for college applications and other student purposes.
Collaborates with the Business Office and Enrollment Management to establish and reconcile official student enrollment information.
Communicates with the Business Office and Enrollment Management regarding withdrawals, financial holds, enrollment-status changes, and other circumstances affecting official student records.
Coordinates with appropriate departments when students withdraw from Montverde Academy to ensure that changes are accurately reflected in Veracross and related systems.
Maintains familiarity with the Academy's graduation requirements, academic policies, AP program, Dual-Enrollment agreements, and applicable FHSAA and NCAA eligibility requirements.
Maintains records associated with Dual-Enrollment participation, verifies student eligibility based upon established requirements, and ensures that applicable Dual-Enrollment courses and grades are accurately reflected on student transcripts. Course Registration and Student Scheduling
Updates and maintains course records, course offerings, and related academic information in Veracross for each academic year.
Works collaboratively with Upper School Deans and school counselors to coordinate student course recommendations, requests, and registration.
Collaborates with the Upper School Deans and Dean of Faculty in the development of the master schedule based upon approved course offerings, student requests, staffing, room availability, and other academic considerations.
Is responsible for the accurate configuration and implementation of the approved master schedule within Veracross.
Works with Upper School Deans and school counselors to generate accurate individual student schedules.
Processes approved schedule changes throughout the academic year and maintains appropriate documentation and records of those changes.
Produces and distributes student schedules and related scheduling reports as needed. Grading, Transcripts, and Graduation Records
Configures marking periods, grading processes, report cards, and transcript settings in Veracross for each academic year.
Coordinates the accurate collection, maintenance, and reporting of student grades.
Processes approved grade changes in accordance with established Academy procedures.
Publishes report cards according to the Academy's academic calendar.
Produces official transcripts, credit analyses, grade reports, and other academic records as required.
Produces transcripts and final academic records for graduating seniors.
Collaborates with the Dean of the Upper School, College Counseling, and other appropriate academic personnel to monitor student progress toward fulfillment of graduation requirements.
Produces academic standing, grade distribution, academic jeopardy, graduation-progress, and other student-record reports for academic leadership.
Provides appropriate academic and statistical reports to authorized school offices as requested. Data Integrity and Reporting
Serves as a primary steward of student academic data within Veracross and promotes consistent, accurate data-entry and records-management practices.
Conducts periodic reviews and audits of student academic records to identify and resolve discrepancies.
Works with appropriate departments to reconcile student information across Veracross and related systems.
Maintains accurate student and family information within the areas of Veracross assigned to the Registrar.
Responds to authorized internal and external requests for academic, enrollment, and student-record data.
Generates recurring and ad hoc reports necessary to support academic operations, enrollment reporting, graduation review, accreditation, and institutional decision-making.
Maintains appropriate documentation of Registrar procedures, academic-record processes, and annual workflows.
Supports appropriate records-retention and archival practices for student academic records. Veracross, Canvas, and Educational Systems Coordination
Serves as a key resource for the accurate maintenance of academic records, courses, schedules, and enrollment information in Veracross.
Collaborates with the Director of Innovation and Educational Technology to ensure that courses and academic information reflected in Canvas align accurately with Veracross.
Communicates course changes, student schedule adjustments, faculty-assignment changes, and other relevant updates that affect Canvas or connected educational systems.
Assists faculty and staff in understanding workflows and processes involving the integration of Veracross, Canvas, and student academic records.
Identifies data discrepancies or system-process concerns and works collaboratively with appropriate personnel to resolve them.
Participates in testing, implementation, and refinement of academic-system processes affecting the Registrar function.

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