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Job Description
(Casual Hire) Administrative & Fiscal Support Specialist - Early College Salary See Position Description Location Hawai'i CC, Hilo, HI Job Type Full-Time Temporary Job Number 2026-01302 Department Hawai'i Community College - Liberal Arts and Public Services Opening Date 06/16/2026 Closing Date 6/18/2026 11:59
PM Hawaii Position Number:
•Casual Hire Description •Applicants seeking short-term or part-time work with the University of Hawaii may apply for Casual Hire appointments, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits provided to regular Board of Regents or Civil Service employees. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.
Title:
(Casual Hire) Administrative & Fiscal Support Specialist -
Early College Position Number:
•
Casual Hire Hiring Unit:
Hawaii Community College Location:
Hilo Date Posted:
June 16, 2026
Closing Date:
June 18, 2026
Salary:
$25.72/hour
Full Time/Part Time:
Full Time Temporary/Permanent:
Temporary Duties & Responsibilities:
Create, maintain, and update Early College course sections in coordination with academic department chairs and support staff. Verify accuracy of course scheduling, including modality, cross-listing, instructional location, and term alignment. Support instructor onboarding by coordinating assignment confirmation, training, onboarding, and ensuring readiness prior to the start of each semester. Collect, organize, and verify faculty Minimum Qualification documentation in collaboration with department chairs. Maintain secure and up-to-date faculty compliance files in accordance with UH, UHCC, and FERPA guidelines. Track approvals, renewals, and exceptions, and flag items requiring review by the Dean and/or Department Chair. Coordinate with Human Resources and department chairs to ensure accurate instructional load, appointments, and payroll processing for Early College faculty. Assist with reconciling discrepancies related to assignments, load calculations, and instructional reporting. Serve as a support for Early College instructors, supporting calendar coordination, class rosters, textbooks, travel, and procurement. Maintain shared communication records and documentation to ensure continuity and transparency across terms. Relay timely logistical updates to academic affairs personnel. Coordinate instructional support needs, including textbook orders, laboratory materials, technology requests, and room scheduling for EC courses. Confirm instructional readiness and resource availability prior to semester launch. Generate and organize enrollment, persistence, and completion reports for Early College offerings. Prepare summary data and reports to support Dean's analysis, planning, and end-of-term debriefs. Maintain organized records to support program review, assessment, and accreditation needs. Schedule Early College meetings and convenings; prepare agendas, take minutes, and track follow-up actions. Maintain organized documentation related to assessments, compliance, and accreditation reporting. Distribute timely reminders regarding rosters, deadlines, evaluations, and compliance requirements. Support consistent, clear communication with instructors regarding procedural updates and expectations. Other duties as assigned
Minimum Qualifications:
Possession of a bachelor's degree and (1) year of progressively responsible professional experience with responsibilities for office or project management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities required. Demonstrated ability to recognize and resolve the full range of problems that may commonly arise in administrative support areas. Demonstrated ability to understand oral instructions and written documentation, write reports and procedures, communicate effectively and appropriately in a variety of situations. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. Demonstrated ability to effectively manage and organize electronic files, and use advanced features in word processing, spreadsheets, and presentation software. Demonstrated ability to plan, organize, direct, and improve the administrative aspects of an active office. Ability to manage multiple tasks from onset to completion. Evidence of being highly organized; able to work under pressure with frequent interruptions; and flexible with competing priorities.
Desirable Qualifications:
Experience working at a community college or university. Experience using advanced features of Microsoft Office Excel, Word, and PowerPoint and Google Workspace applications. Functional knowledge of University of Hawaii processes and systems (i.e.: Banner, STAR, Kuali Financial System (KFS), and eTravel, SAP Concur). Understanding of FERPA requirements and appropriate handling of personally identifiable information. Ability to manage budgets from multiple sources of funding (e.g.: general funds, grants, University of Hawaii Foundation).
Application Submission :
Click on the "Apply" button to complete an application and attach the following required documents. A Copy of your academic transcript(s) appropriate to the position are required to be attached in order to verify all courses completed and/or degree conferred (unofficial transcripts are acceptable; copies of diplomas will NOT be accepted). Official transcripts are required at the time of hire. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA will be required before date of hire. Expense of the evaluation shall be borne by the applicant: Statement outlining how you meet minimum (and desirable, if applicable) qualification; Names and contact information of three (3) references familiar with your job performance; Resume. Letters of recommendation are welcome. Applications lacking copies of academic transcript(s) will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date. The application will be considered incomplete if material is unreadable. Incomplete applications will not be considered. If multiple applications are submitted, only the last application received will be considered.
Note :
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Inquiries:
808-934-2525 EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/ Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
Accommodation Request:
The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/ Employer University of Hawaii Department Hawai'i Community College - Liberal Arts and Public Services Address 1175 Manono Street Hilo, Hawaii, 96720 Website http://workatuh.hawaii.edu
