Summary/Objective:

To provide assist the Dean of the College of Professional Programs, efficiently operate the Dean's office, and be responsible for several academic services needed to support the College.

Essential Job Duties:

§ Work efficiently and effectively utilizing time with minimal supervision. § Strong attention to detail with the ability to prioritize various responsibilities. § Effectively communicate and work with the dean, division heads, faculty, and staff within the College as well as across the University. § Maintain timeliness and thoroughness in completion of work. § Manage confidential material in a responsible and discrete manner. § Maintain a strong working relationship with the faculty and staff of the College. § Oversee the creation of the academic course schedule for the College including room assignments for each course across multiple buildings § Support the dean with various responsibilities such as faculty load forms, pay authorizations, monitoring budget activity, adjunct and faculty overload pay, faculty letters of reappointment faculty, etc. § Manage the office operations such as maintaining appropriate inventory of office supplies as well as securing and filing relevant personnel information for all full time and part-time employee in the College. § Monitor and report faculty's engagement in activities such as the reporting of mid-term and final grades, student engagement in class, and the adoption of course materials. § Assist with hiring and onboarding personnel within the College. § Display tact and courtesy in all forms of communication with employees, students and guests. § Set an example of a Christian lifestyle for students and employees across campus. § Maintain secure office environment. § Schedule and prepare materials for College and Leadership meetings. § Input and update data on the University's Colleague system. § Coordinates the college calendar, working with groups across the University to maintain accuracy. § Assist with graduation rehearsal and ceremonies. § Coordinate college activities and special events in conjunction with the administrative team. § Maintain a helpful and positive attitude by having a willingness to take on new and different responsibilities not specifically outlined in the job description. § Commitment and adherence to Southwest Baptist University's Principles and Expectations.

Supervisory Responsibility:

None Education and Experience:

Required:

§ High School Diploma or GED Equivalent. § A minimum of 1-year previous experience in related field. § Knowledge in the use of Microsoft Windows and Office including Word, Excel, and Access. § Proficient typist.

Equipment:

§ Must be able to operate standard office equipment such as personal computer, photocopier, etc.

Working Conditions:

§ Must be able to work in typical office environment with some noise and frequent interruptions.

Physical Requirements:

§ Frequently move about the office to access file cabinets, office machinery, navigate to classrooms, etc. § Frequently communicate with faculty and staff in verbal and written formats. § Constantly operate a computer and other office equipment. § Must be able to remain in a stationary position up to 50% of the time. § Must be able to exert up to 25 lbs. of force occasionally and/or up to 10 lbs. of force frequently and/or a negligible amount of force constantly to move 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Coordinator to the Dean - College of Professional Programs