University Program Associate

Position Number:

001795

Department:

College of Engineering (Col)

Employment Type:

Permanent -

Full-time Months Per Year:

12

Essential Duties and Responsibilities:

Handles scheduling and prepares materials for student and faculty-related meetings for the Associate Dean of Academic Affairs and the Associate Dean for Faculty Affairs. Handles all logistics associated with meetings. Ensures meetings run smoothly (catering arrives, rooms are open, etc.). Records and files notes, minutes, and follow-up communications. Prepares participant materials, organizing campus tours; coordinating meeting spaces, arranging catering. Handles all logistics associated with special events, Answers phones and assists faculty, administrators, donors, campus units, students, etc, with questions regarding the college of engineering, including program mission, policies and procedures, and technical issues. Understands the college programs and university policies and procedures and communicates with diverse constituencies. Contact other departments for problem resolution: Prepare travel documents. Respond to students and faculty who wish to see the Dean or the Associate Dean. Work with deans, chairs, staff, students, university offices, and off-campus stakeholders. Adapt to interruptions in workflow, stopping to listen to the needs of students, faculty, and staff. Understand and articulate the college mission, model, and policies to constituent groups. Understands student concerns and communicates regularly with them. Minimum Experience /

Education:

Required Minimum Qualifications:

Bachelor's degree, or equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions.

Note:

Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Preferred Education Skills and Experience:

Supporting office operations in a university or professional environment Experience planning conferences, workshops, seminars, or campus events, including managing event timelines and budgets Experience arranging domestic and/or international travel and following travel policies governing documentation and expenses Strong written and verbal communication skills as well as experience in MS Office and Google. Experience with confidential information, meetings, data, and FERPA policy