Temporary Part Time Travel Course and Intl Internship Mgr

Temporary Part Time Travel Course and Int'l Internship Mgr Chapman University, United States about 9 hours ago

Location:

Chapman, NEBRASKA

Deadline:

; Posting Details Position Information Position Title Temporary Part Time Travel Course and Int'l Internship Mgr Position Type Temporary Job Number SA82124 Full or Part Time part-time 20-29 hours weekly Fair Labor Standard Act Classification Non-Exempt Anticipated Pay Range $45.00 Pay Range Information Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage. Position Summary Information Job Description Summary Serve as primary liaison with faculty, staff, administration, and outside vendors to develop and coordinate faculty-led Travel Course and International Internship programs with 400-450 participants a year. Oversee the development and management of program budgets, payments, data collection, contract negotiations, risk management, program evaluations, reconciliation, faculty and student surveys. Review and revise faculty Travel Expense Reports. Work with the Director and the Office of the Provost in the development, oversight, and adherence to university policies related to faculty travel and Travel Course leadership. Coordinate and maintain financial records, budgets, and reconciliation of receipts for all Travel Courses. Interview, hire, train, and supervise staff and student workers. Assist CGE with conferences, fairs, special events, and guests invited to campus. Conduct site visits. Participate and contribute with the Director, Global Education Advisors, and the rest of the CGE team in the development and administration of the Center for Global Education International Internship and Travel Course programs. Assist with student staffing, budgeting, marketing, program development, purchasing, and financial reporting, as needed. Represent the Center for Global Education and establish credibility and visibility at campus events and while serving on campus committees. Serve as university representative with international partners, on-site visits, and at regional and international conferences. Perform other duties as assigned. Responsibilities Travel Course Budget Development and Vendor Relations Work with faculty members to develop and determine viability of Travel Courses Develop budgets for Travel Courses and International Internships, including projection of costs versus revenues Approve cash advances in Concur for faculty leaders. Negotiate contracts with vendors to ensure best services and rates, insurance coverage and risk management inclusions Work with faculty to complete expense reports following their course completion. Assess program effectiveness and revise program procedures and guidelines as necessary Help counsel in-country team, faculty, and students experiencing emergency and non-emergency situations. Create and implement strategic plans for increasing Travel Course and Internship opportunities by conducting research on housing, placement process, academics, in-country support, orientation, cultural programs, and evaluation methods, and providing recommendations to the Director. Evaluate customized internship programs annually, determine program components, and make recommendations to faculty of record. Conduct site visits as necessary. Faculty Support, Reconciliation of Expenses and Administration Develop and oversee the adherence of faculty to university procedures and policies. Work with the Director and the Office of the Provost to review and evaluate current policies and make recommendations for changes. Maintain the Travel Course Faculty Handbook semesterly and communicate updates to faculty leaders and administrators. Perform site visits and make recommendations for approving new programs or discontinuing current programs, develop criteria for site visits, independently assess strengths and weaknesses, and provide recommendations on the continuation of the relationship. Regularly consult with, and make recommendations to, Director regarding affiliations, policies, procedures, improvement and expansion. Represent Chapman at national and international conferences. Serve as main contact with providers and campus offices (e.g. Registrar, Provost, Budget, Accounts Payable, Accounts Receivable, Purchasing, Risk Management) Assist faculty with developing budgets, coordinating logistics and agreements with providers, and distributing and collecting paperwork Maintain records, reconcile expenses, and process invoices and payments Oversee the development of Terra Dotta program brochures and other marketing materials. Compile and report statistics Review travel course and international internship contracts Orient and train staff as needed Required Qualifications Experience in providing high-level administrative support in a professional office. Minimum of three to five progressively responsible experience in higher education administration, international education, program coordination, operations, budgeting, or related fields Demonstrated knowledge of oversea educational programs, intercultural communication and the field of international education as well as professional standards in short-term courses Strong international and intercultural awareness and sensitivity Diplomacy to represent Center for Global Education and university in official capacity Proven ability to relate to students, faculty, staff, understand their concerns and advise accordingly Strong analytical skills to conduct program evaluation, contribute to departmental goals, and help construct plans to achieve them Strong organizational skills to prioritize competing projects, organize multiple events, follow through, and meet deadlines with minimal supervision Excellent oral and written communication skills Demonstrated ability to interact well with diverse constituents and make persuasive presentations Computer skills in the use of Microsoft Office Suite applications and Terra Dotta Software Well organized with attention to detail Technical skills to learn and use enterprise systems related to the position, including PeopleSoft and Concur. Accounting skills to coordinate student billing and handle payments of programs Desired Qualifications Bachelor's degree or equivalent combination of education, training, and relevant professional experience preferred. Experience interviewing, hiring, training, and supervising staff, graduate students, and peer advisors. Master's degree in international education with three years relevant experience preferred. Prior experience in a university/college Study Abroad Office Extensive experience with PeopleSoft and Concur systems Recent study, internship or residence abroad experience Demonstrated creative marketing skills Special Instructions to Applicants Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law. Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate. Minimum Number of References 1 Maximum Number of References 1