Scholarship Coordinator

Scholarship Coordinator Scholarship Coordinator

Company:

Southeastern Oklahoma State University

Job Location:

Durant, Oklahoma

Category:

Financial Aid

Type:

Full-Time Coordinator of University Scholarships Salary $38,000 SUMMARY The Coordinator of University Scholarships is responsible for managing all aspects of university scholarships administration, including the award process and student and university communications pertaining to scholarships. This position is responsible for facilitating the scholarship process each semester by informing current and prospective students and their families of scholarship opportunities, interacting with academic departments, responding to scholarship inquiries, institutional tuition waiver program, and conducting the scholarship awarding process. This position assists in the planning, implementation, and Logistical support for Admissions & Recruitment for special events, recruitment programming and yield activities. This position reports to the Director of Admissions and Recruitment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Responsible for the administration of the scholarship management system software including making scholarship awards within the system, updating the system with new awards, and extracting data for reporting purposes. Provide oversight of the University's scholarship application process, the selection of scholarships recipients, information provided to students and families, and the scholarship' awarding process. Monitor scholarship postings and selections to ensure scholarships are awarded accurately and consistently. Assists the Director of Admissions with the identification, recruitment, and selection of merit-based scholarship recipients. Serve as University's lead scholarship advisor. Meet individually with students and families to explain and explore scholarship opportunities and other types of aid (such as Pell grants; loans, external grants). Manage communication with applicants, awardees, parents, and all other inquiries. Work in collaboration with the Director of Admissions/ CFO to forecast merit-based scholarship budget projections. Responsible for implementing University scholarship award criteria, policy, and award procedures; serves as Chair of the University Scholarship Committee, which oversees competitive waivers and petitions and appeals. Make presentations and communicates with prospective students to increase number of high achieving applicants and increase yield. Provide stewardship for departments (communicate system process, award status, answer questions, facilitate recipient thank-you letters, etc.) Manage applications, maintain scholarship files, interact with academic departments and off-site locations during the selection process, market scholarship application intonation, respond to scholarship inquiries, and verify initial and continued eligibility for various scholarships. Serve as the University's liaison with the Oklahoma State Regents for Higher Education on state awarded scholarships. Work closely with Financial Aid and the Business Office in order to process and disburse funds in a timely manner and assist in creation of fund codes. Train and supervise student worker(s), establishing work schedules, assigning work projects, and approving time sheets. Includes training student employees on the effective use of administrative computer programs. Responsible for processing sensitive and confidential information. Must have an understanding of FERPA regulations, and able to apply the precepts to a wide variety of circumstances.

ADDITIONAL PERFORMANCE RESPONSIBILITIES

{FUNCTIONS, DUTIES) 1.

Attendance and Dependability:

The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments. 2.

Communication and Contact:

The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University. 3. Relationships with

Others:

The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment. 4.

Safety:

Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIRED

REQUIRED:

Bachelor's degree in a related field with 3-5 years of experience. Attention to detail and strong ability to work independently. Ability to multi-task under time-sensitive deadlines with minimal supervision. Strong computer skills using MS Word and Excel and good quantitative skills. Ability to manage multiple projects. Ability to work both collaboratively and independently. Effective interpersonal and communication skills.

PREFERRED

Experience with advisement and scholarship management. Founded in 1909 as a teachers' college, Southeastern Oklahoma State University continues the strong tradition of producing outstanding educators for southeast Oklahoma and north Texas. Student enrollment is approximately 6,000 students and the campus is situated in rural Oklahoma. The main campus is located in Durant, Oklahoma, which is 90 miles north of Dallas, Texas, and 150 miles southeast of Oklahoma City. The community is close to Lake Texoma and the Choctaw Casino Resort. Southeastern Oklahoma State University continues to be among the nation's most affordable universities according to the U. S. News & World Report's America's Best colleges. Salary will be commensurate with qualifications and experience. The preferred start date is July 1, 2026. Review of applications will begin immediately and continue until filled. Southeastern offers a comprehensive benefits package including university paid health, vision, life insurance, long term disability, retirement contributions to Oklahoma Teachers Retirement System, as well as a tuition waiver for employees and spouse/dependents who wish to enroll at Southeastern. Southeastern offers 25 paid holidays per fiscal year and has a generous leave package including annual/vacation leave, sick leave, personal leave, and birthday leave. In addition to the SE paid benefits, there are many voluntary products available to employees such as 403(b), Health Savings Account, Flexible Spending Account, dental, short term disability, dependent life insurance and a variety of ancillary benefits. Employment is contingent upon the results of a national criminal and sex offender background check. Candidates must be eligible to work in the United States. SE participates in E-Verify. SE is an AA/EEO employer committed to multicultural diversity.

Notice to applicants:

If selected, official transcripts from each degree-granting institution will be required upon date of hire. It is Southeastern Oklahoma State University's policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment HigherEd360 is part of the HigherEdJobs network.