Location:

\nBend, TEXAS\n

Deadline:

\n;\nPosition Details\nPosition Information\nPosition Title Academic Affairs Office Coordinator\nClassification Title Confidential\nPosition Number B268PD\nGrade Level P1\nStarting Wage/Salary $63,000 - $66,500 plus exceptional benefits\nClose Date 07/19/2026\nOpen Until Filled No\nOpen Until Filled Notes Position Type/Employee Class Confidential\nFaculty Status Not applicable\nFTE 1.0\nContract Months 12.0\nOvertime Eligible Non-Exempt\nLocation Bend\nHybrid Remote Work Eligible? No\nExceptional COCC Benefits Summary

CLICK HERE TO VIEW BENEFITS & PERKS

\nPrimary Purpose This position independently manages, coordinates, and performs confidential and administrative support for the office of Vice President of Academic Affairs (VPAA) representing the division with a high level of professionalism, tact, and diplomacy. In addition, this position leads, mentors, and trains classified instructional staff supporting the instructional deans and academic departments.\nEssential Duties and Responsibilities Administrative Management Responsibilities\nManage the office of the VPAA and provide full administrative support, as needed, to the Instructional Deans and instructional departments.\nResearch, analyze, and summarize data needed for communication among departments.\nAct on a regular and continuous basis in a confidential capacity handling complaints and problems of critical public relations nature. External and internal contacts are frequent, wide ranging, and vary significantly in complexity. In both cases, demonstrated qualities of diplomacy and tact are needed when dealing with diverse groups from within and outside the organization.\nResponsible for gathering information needed to respond to requests for information (RFI's) for collective bargaining units.\nManage financial transactions, record keeping, and instructional technology needs for the VPAA's office.\nManage professional development processes and payments for faculty in collaboration with the Professional Instructional Review Team (PIRT).\nParticipate as a member of the Academic Affairs Administrative Team, providing coordination, leadership, and support for instructional specialists and other team members.\nSupport various events and initiatives out of Academic Affairs, such as Chairmoot and chair and program director work days, Department and Program Review processes, Education Pathways, faculty Convocation, and other special events.\nPrepare, update, and distribute budget-related reports and monitor budgets for instructional departments, VPAA, Instructional Deans, and non-general fund accounts associated with instruction. Coordinate budget request process and manage entry of approved requests in the online system.\nProcess and maintain records of Articulation Agreements and MOUs with higher education partners.\nMaintain and update Academic Affairs web pages and forms.\nSystems and Process Coordination\nProvide leadership, support, and training for instructional specialists, department administrative assistants, and functional analysts in systems and procedures related to faculty compensation.\nMaintain and manage the master course fee list, audit sections for correct fees, communicate with instructional departments new fees for upcoming academic year.\nReview and track

FT/ADJ/PT

faculty load and coordinate with HR on faculty promotion, tenure tracking, and compensation increases.\nAssist with the processing/management of grant documentation as assigned.\nLeadwork and Training\nLead the team of instructional specialists and administrative assistants to implement/improve systems and processes.\nOrganize, schedule, and lead regular meetings and training sessions for instructional support staff members.\nMarginal Job Functions\nServe on hiring committees when needed.\nServe on college committees.\nPerforms other essential functions as assigned that support the overall objective of the position.\nDepartment Specific Knowledge, Skills, and Abilities Individuals must possess these knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.\nAbility to lead teams of classified staff, working as a positive team member to solve problems and achieve goals.\nAbility to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter.\nExceptional technical, organizational, and personal skills, including problem-solving skills, tested judgment, maturity, and diplomacy in human relations.\nDiscretion in handling of confidential information and ability to convey a positive and professional stance for the Vice President of Academic Affairs office.\nAbility to work effectively and positively with a diverse clientele, including College employee groups, supervisors, students, and organizations external to the College.\nKnowledge of budget control, office management, and computers.\nMust be highly skilled in Windows, Microsoft Office products and database software, such as Banner Student Information System, 25Live Event and Space management software.\nKnowledge and ability to perform mathematical calculations and understand changing regulatory requirements.\nErgonomic Requirements Regular office hours are established between 8 am - 5 pm during the workweek. A flexible work schedule, including nights and weekends, may be necessary due to the nature of the responsibilities.\nIncumbent must be able to function effectively indoors in an office environment engaged in work of primarily a sedentary nature. Requires the ability to work at a workstation for extended periods. Requires ability to write, read written materials and computer screens, and work via telephone and video chat. Occasional lifting up to 25lbs. All individuals are required to perform essential functions with or without reasonable accommodation.\n

Minimum Requirements Education:

\nBachelor's Degree in a field related to the essential job functions.\n

Experience:

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Academic Affairs Office Coordinator