Executive Assistant to IANRE Director & Faculty Manager

Executive Assistant to IANRE Director & Faculty Manager 532518 Fairbanks, Alaska, United States On Campus Staff Full-time Grade 79 UAF Institute of Agr Nat Res & Ext Add to favorites View favorites Join a dynamic, statewide leadership team supporting the Institute of Agriculture, Natural Resources and Extension (IANRE). This key role provides high-level coordination and executive support for a mission-driven institute serving 100+ faculty and staff across Alaska. Operating with significant autonomy, you will manage the Director's office administrative infrastructure, ensuring operational excellence across diverse research and extension programming. The Role As a trusted advisor to leadership, this position requires high discretion and professional judgment. You will lead the complex administration of the faculty lifecycle, including promotion, tenure, workload, and annual activity reviews. From agreement routing to managing statewide office workflows, this role is the operational engine of the institute. You will bridge the gap between IANRE leadership, HR, faculty affairs, and UA offices to ensure compliance with university policies and collective bargaining agreements (CBAs). The Ideal Candidate We seek a proactive professional who excels in navigating complex university environments.

Our ideal candidate possesses:

Strong Governance Skills:

Ability to interpret and apply intricate policies and regulations, including CBAs.

High-Level Coordination:

Expertise in managing multifaceted projects, from faculty elections to internal audits.

Exceptional Communication:

Capacity to maintain effective relationships with stakeholders ranging from university administrators to community members.

Strategic Thinking:

Ability to define and achieve objectives under general direction while maintaining absolute confidentiality. Why IANRE? This is an opportunity for a highly organized administrative leader to support meaningful research and extension programs that enrich the lives of Alaskans. If you thrive in a role that balances technical faculty processes with executive-level operations and statewide collaboration, we encourage you to apply. The Assistant to the Director serves as the critical operational anchor for the Institute of Agriculture, Natural Resources and Extension (IANRE) at the University of Alaska

• Fairbanks (UAF).

At IANRE, we work to enrich the lives of Alaskans by bringing UAF research and expertise directly to citizens, helping families grow food, supporting farmers in crop production and empowering everyday Alaskans to live healthier lives. This position functions at the intersection of executive administration, faculty governance, and statewide operations, providing high-level support to the Director's Office while ensuring the seamless execution of the faculty lifecycle. Based in Fairbanks, the role oversees a complex portfolio that includes compliance with Collective Bargaining Agreements (CBAs), the management of faculty reporting and evaluation processes and the leadership of administrative workflows across more than 100 personnel statewide. As a key representative of the Director's Office, the Assistant to the Director bridges the gap between institute-level strategy and university-wide policy to ensure operational excellence in service of our mission. You are a strategic problem-solver who enjoys navigating the nuances of university policy and faculty governance. You should possess a high degree of emotional intelligence and professional tact, as you will often manage sensitive personnel matters and act as a primary liaison between faculty, leadership and various university departments. Success in this position requires the ability to balance technical accuracy, such as reviewing workloads and reporting requirements, with the big-picture leadership needed to coordinate a statewide team. We are looking for an individual who is remarkably self-directed, thrives in a fast-paced environment with shifting priorities, and is committed to maintaining the highest standards of confidentiality and organizational excellence.

Minimum Qualifications:

Three years college coursework and three years progressively responsible experience related to the program specialty, or an equivalent combination of training and experience. Bachelor's degree preferred

Position Details:

This position is located on the Troth Yeddha' campus in Fairbanks Alaska. This is a full-time, exempt staff position complete with both a competitive salary and full employee benefits package . UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule , Grade 79, based on education and experience. Application review will begin on May 29, 2026. To ensure consideration, please submit your application by 11:55 PM Alaska Standard Time on May 28, 2026. The University of Alaska (UA) reserves the right to require employees to work on-site at the UA facilities. Hybrid and remote work may be approved for employees based in Alaska at the University's discretion. Remote work for employees based outside the State of Alaska may be approved only in exceptional circumstances or when required by the position's job duties. 📃To view the full list of job responsibilities, please click HERE . ☎️If you have any questions regarding this position, please contact Kenna Metivier, Signers' Business Office at kjmetivier@alaska.edu or 907-474-1847

• To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.

Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible. The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at ua-ada@alaska.edu . The University of Alaska ( www.alaska.edu ) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination ( www.alaska.edu/nondiscrimination ) against individuals on the basis of any legally protected status. The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check. Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act. All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

• Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus.

The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years. Access to the reports is available at:

UAA :

(Addresses Anchorage campus, Aviation Technology Complex, JBER

• Elmendorf Extension, JBER
• Richardson Extension, Kenai Peninsula College
• Kachemak Bay campus, Kenai Peninsula College
• Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College
• Cordova Extension)

Online:

https://www.uaa.alaska.edu/students/safety . Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu .

UAF:

(Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus)

Online:

https://www.uaf.edu/orca/files/ASFSR.pdf . Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu .

UAS:

(Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus)

Online:

https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf . Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu .