$28 an hour 1 day ago Qualifications Computer skills

Full Job Description Enrollment and Advancement Coordinator Chesterton Academy of Our Lady of Hope Warwick, RI Terms:

Part-time (30 hours/week, on-site) To apply: See details in \"application\" section below. Position Summary The Enrollment & Advancement coordinator is a mission-driven role responsible for growing student enrollment, strengthening community relationships, and supporting advancement efforts at Chesterton Academy of Our Lady of Hope. This position serves as a key ambassador for the school, actively promoting the academy's mission throughout Rhode Island's Catholic parishes, schools, and community networks. The role combines admissions leadership, marketing and outreach, donor administration, event coordination, and systems management. The Enrollment & Advancement coordinator is expected to build strong relationships, increase awareness of the school, and ensure prospective families experience a welcoming and structured admissions process from first contact through enrollment. This position offers the opportunity for continued growth and expanded responsibility as the school's enrollment increases. As Chesterton Academy of Our Lady of Hope continues to grow, this role may develop into a full-time opportunity with increased leadership responsibilities in enrollment, advancement, marketing, and community engagement. This position reports directly to the Director of School Operations. Core Responsibilities 1. Enrollment & Admissions Management

Serve as primary point of contact for prospective families
Manage full admissions pipeline (inquiry
application
enrollment
Tuition aid Package)
Schedule and coordinate:
Shadow days
Placement testing
Family interviews
Open Houses and admissions events
Conduct consistent follow-up with prospective families
Support annual enrollment goals and recruitment strategy
Maintain accurate admissions records in FACTS and Bloomerang
Ensure a welcoming and professional admissions experience 2. Marketing & Community Outreach
Represent the school at Catholic parishes across Rhode Island
Build and maintain relationships with pastors, parish offices, and Catholic communities
Attend and coordinate parish visits and Mass announcements
Promote the school at community events, school fairs, and outreach opportunities
Support marketing efforts (flyers, messaging, outreach campaigns)
Strengthen the visibility of Chesterton Academy in the region Identify new recruitment and partnership opportunities 3. Advancement & Donor Support
Enter and manage donations in Bloomerang
Process checks and cash donations, allocating them to the appropriate accounts or financial systems.
Own weekly financial meetings with the School President.
Retrieve checks from office secure location E-ndorse, scan, and prepare bank deposits
Maintain accurate deposit logs for accounting reconciliation
Support donor acknowledgements and communications
Assist with fundraising campaigns and appeals
Support Annual Gala coordination:
RSVPs, seating, ticket tracking
Silent auction coordination
Sponsorship tracking
Volunteer coordination
Event logistics support 4. Systems, Data & Process Management
Support transition from spreadsheets to centralized systems
Ensure accurate use of:
FACTS (enrollment & student data)
Bloomerang (donors & advancement)
Jupiter (academic system support)
Google Workspace (internal operations)
Reduce reliance on manual tracking spreadsheets
Maintain data accuracy and system consistency
Support the development of standardized workflows for admissions and advancement 5. School Engagement & Support
Assist with school-wide events and activities
Support athletics communication and coordination as needed
Assist with college guidance events for seniors
Support parent communication (including tracking SignUpGenius data) for engagement efforts.
Provide general operational support to school leadership

Qualifications:

Strong communication and relationship-building skills
Highly organized and detail-oriented
Comfortable speaking with families, pastors, and community leaders
Experience in admissions, marketing, fundraising, or customer service preferred
Ability to manage multiple priorities and deadlines
Strong computer and database skills
Commitment to Catholic education and mission-driven work

Preferred Experience:

School admissions or enrollment experience
Marketing, outreach, or community engagement experience
Event planning or fundraising experience
Experience working with CRM or data systems (Bloomerang, FACTS, etc.

)

Work Schedule:

30 hours per week
On-site at Chesterton Academy of Our Lady of Hope
Some evenings and weekends are required for:
Parish outreach
Open Houses
Admissions events
Gala and fundraising events

Success Metrics:

Success in this role will be measured by:
Growth in qualified prospective families
Strengthened parish and community partnerships
Successful execution of admissions events
Accurate and consistent data management across systems
Effective support of fundraising and Gala efforts
Reduction in spreadsheet-based tracking through system adoption
Positive family experience from inquiry through enrollment Faculty and staff take an Oath of Fidelity to the Magisterium of the Catholic Church.

Interested individuals should familiarize themselves with our school and our mission via our website: https://chestertonri.org.

Application Process:

Please send the following materials to . Applications are reviewed on a rolling basis. For full consideration, please submit as soon as possible. Deadline is August 1, 2026. Resume Cover letter References. Please share the names of 3 people we may contact as references. The best references are former or current supervisors.

Send applications or inquiries to:

About the

Employer:

Our Lady of Hope's mission is to form young men and women who know and love the truth, and magnify Jesus Christ, Truth himself, with their lives. Through study of the enduring works of the great tradition, a study guided and fulfilled by the light of the Catholic faith, we educate the whole person

imagination, intellect, and will
in wisdom and virtue.

We partner with parents to foster a community of learning, prayer, and friendship, centered in the Eucharist, so that our students become joyful leaders and saints.

Pay:

$25.00

$28.

00 per hour

Work Location:

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